Emergency Planning Coordinator

UT Health San Antonio; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

UT Health San Antonio seeks an experienced professional to coordinate and administer the university’s emergency planning, preparedness, and training programs across academic, research, and clinical environments. The role involves maintaining HVAs, developing guidance, and ensuring regulatory compliance with Joint Commission, AAAHC, CMS, and other standards.

The position leads cross‑functional collaboration, delivers training and community outreach, and supports Emergency Operations Center

Qualifications

• Bachelor’s degree in Emergency Management or related field.
• Master’s degree preferred.
• Valid Texas driver’s license is required.

Responsibilities

• Coordinates and administers the university's emergency planning, preparedness, and training program across academic, research, clinical, and healthcare settings.
• Maintains emergency planning frameworks and Hazard Vulnerability Assessments (HVAs) and develops related guidance and resources.
• Provides consultation and training to departments for developing emergency procedures and response protocols.
• Ensures plans, procedures, and documentation align with university requirements and regulatory standards.
• Develops and delivers emergency preparedness training, workshops, and awareness campaigns.
• Plans and evaluates drills and exercises in line with HSEEP and accreditation requirements.
• Supports compliance activities with Joint Commission, AAAHC, CMS, and other accreditations.
• Assists with Emergency Operations Center activations and incident management.
• Generates after-action reports and implements corrective actions.

Skills

Emergency Management

Hazard Vulnerability Assessment

Regulatory & Accreditation

NIMS/ICS

EOC Operations

Emergency Communications

Project/Program Management

Policy Development

Stakeholder Engagement

Technical Writing

Education

Bachelor’s Degree in Emergency Management or related field

Master’s Degree preferred

Job description

Coordinates and administers the university's emergency planning, preparedness, and training programs supporting academic, research, healthcare, and hospital operations. Maintains emergency planning frameworks, hazard vulnerability assessments, training initiatives, and exercise programs while providing consultation, technical assistance, and guidance to departments responsible for developing, maintaining, and implementing localized emergency procedures and operational plans. Collaborates with institutional partners to support compliance with applicable federal, state, local, and accreditation requirements, including Joint Commission, AAAHC, CMS, and other emergency preparedness standards.

Job Description

Coordinates and administers the university's emergency planning, preparedness, and training programs supporting academic, research, healthcare, and hospital operations. Maintains emergency planning frameworks, hazard vulnerability assessments, training initiatives, and exercise programs while providing consultation, technical assistance, and guidance to departments responsible for developing, maintaining, and implementing localized emergency procedures and operational plans. Collaborates with institutional partners to support compliance with applicable federal, state, local, and accreditation requirements, including Joint Commission, AAAHC, CMS, and other emergency preparedness standards.

Responsibilities

• Coordinates and administers the university's emergency planning and preparedness program, including policies, planning standards, methodologies, preparedness initiatives, and continuous improvement activities supporting academic, research, clinical, and healthcare environments.
• Coordinates the development, maintenance, and periodic review of the Comprehensive Emergency Management Plan, emergency operations plans, institutional emergency planning frameworks, Hazard Vulnerability Assessments (HVAs), and related planning guidance, procedures, templates, and preparedness resources.
• Provides consultation, training, and technical assistance to departments in the development, implementation, and maintenance of emergency procedures, operational response protocols, hazard assessments, mitigation strategies, and readiness activities appropriate to their operational environments.
• Coordinates institutional emergency planning efforts and collaborates with stakeholders to ensure emergency plans, procedures, preparedness activities, resource inventories, contact databases, and operational documentation remain current, integrated, and aligned with university requirements and regulatory standards.
• Develops, coordinates, and delivers emergency preparedness training programs, workshops, outreach initiatives, awareness campaigns, emergency guides, floor captain programs, and community engagement activities for faculty, staff, students, healthcare personnel, and institutional partners.
• Coordinates the university's emergency exercise program and plans, facilitates, implements, and evaluates drills and exercises in accordance with Homeland Security Exercise and Evaluation Program (HSEEP) principles, accreditation requirements, and organizational preparedness objectives.
• Supports emergency preparedness and regulatory compliance activities associated with Joint Commission, AAAHC, CMS, and other applicable accreditation frameworks, including documentation, training, exercises, corrective action planning, surveys, audits, and preparedness reviews.
• Supports Emergency Operations Center activations, incident management activities, situational reporting, emergency communications, and response coordination during campus emergencies, healthcare incidents, special events, and other operational disruptions.
• Develops after-action reports and corrective action recommendations, maintains awareness of emerging threats, regulatory requirements, and professional best practices, participates in relevant committees and professional associations, and performs other duties as assigned.
• Performs other duties as assigned.

Qualifications

• Emergency Management
• Hazard Vulnerability Assessment (HVA)
• Regulatory & Accreditation Compliance
• NIMS/ICS
• EOC Operations
• Emergency Communications
• Project/Program Management
• Policy Development
• KPI/Metric Monitoring
• Stakeholder Engagement
• Technical Writing

EDUCATION:

• Bachelor’s Degree from Accredited Institution in Emergency Management, Public Administration, Homeland Security, Public Health, Risk Management, or related field.
• Master’s Degree preferred.

LICENSES:

• Valid Texas driver's license is required - must have a clear driving record.

Required Skills

• One year experience coordinating projects and collaborating with stakeholders across multiple organizational units.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Job Info

• Job Identification 8060
• Posting Date 09/25/2026, 05:12 PM
• Locations 0002 7703 Floyd Curl Drive, San Antonio, TX, 78229, US (On-site)
• Job Schedule Full time
• Job Shift 8am-5pm Mon-Fri
• Organization B5630 - Environmental Health & Safety, I5000 - Facilities & Capital Planning, UT Health Science Center, UT Health Science Center