ELP Programs Scheduler & Data Coordinator

College Admissions Made Possible 2.0; Birmingham (AL); On-site; USD 42,000 - 63,000; Full time

Job summary

College Admissions Made Possible 2.0 (CAMP) is seeking an ELP Program Coordinator to keep scheduling, data tracking, and communications moving smoothly. The role supports the Professional Learning Specialist and the Content and Creative Learning Experiences Specialist, ensuring calendars are accurate and data is current behind the scenes.

You will coordinate meetings, visits, blog interviews, and outreach, while maintaining trackers and handling confirmations.

Qualifications

• Experience with scheduling, calendar management, or administrative coordination across multiple stakeholders.
• Strong written and verbal communication skills.
• Highly organized, with the ability to manage multiple priorities and deadlines.
• Experience in nonprofit, education, or grant-funded settings.

Responsibilities

• Schedule and coordinate meetings, calls, and school/Hub visits for the Professional Learning Specialist and the Content and Creative Learning Experiences Specialist.
• Schedule and confirm at least four blog interviews or guest posts per month (two per Specialist), handling reminders and follow‑up with each interviewee.
• Manage shared calendars and handle room, equipment, or platform bookings for PD sessions and Hub visits.
• Schedule and track outreach to teacher reviewers and pilot participants supporting curriculum review cycles.
• Draft, send, and track routine communications — session reminders, confirmations, and follow‑up notes — on behalf of both roles.
• Serve as a first point of contact for scheduling or logistics questions from Hub contacts, teachers, and partners.
• Support communication between CAMP and school/district contacts to keep relationships and follow‑up on track.
• Maintain and update shared tracking systems for attendance, session completion, participant progress, and Hub outreach.
• Enter and organize participant and program data from platforms, surveys, and sign‑in records; flag irregularities for review.
• Help compile monthly and quarterly data summaries for the Program Manager and grant reporting needs.
• Help organize files, materials, and documentation for curriculum, PD sessions, and blog content.
• Support the blog publishing process — tracking submission deadlines, formatting drafts, and coordinating approvals.
• Maintain records of interview and guest‑post outreach and status.
• Act as a connector between the Specialists, keeping schedules and priorities aligned.
• Track action items and follow‑ups from meetings, helping keep projects on schedule.
• Provide general administrative support for ELP initiatives as needed.

Skills

Scheduling & calendar management

Written & verbal communication

Administrative coordination

Multi-stakeholder coordination

Education

Associate or bachelor’s degree in administrative support or education-related field

Tools

Spreadsheets

Calendar apps

Video conferencing

Data entry

Job description

College Admissions Made Possible 2.0 (CAMP) is seeking an ELP Program Coordinator to keep scheduling, data tracking, and communications moving smoothly. The role supports the Professional Learning Specialist and the Content and Creative Learning Experiences Specialist, ensuring calendars are accurate and data is current behind the scenes.

You will coordinate meetings, visits, blog interviews, and outreach, while maintaining trackers and handling confirmations.