Elite Private Household Manager & Personal Assistant

Mahler Private Staffing; Hinsdale (IL); On-site; USD 150,000 - 175,000; Full time

Job summary

Mahler Private Staffing seeks a seasoned House Manager/Personal Assistant for a primary Hinsdale, IL residence and a seasonal Michigan home. The role requires proactive operation of household staff, vendors and systems, with a focus on discretion and privacy.

The ideal candidate will manage calendars, coordinate travel, supervise hiring/onboarding, handle purchasing and expenses, and provide high-level personal support to principals.

Qualifications

• Verifiable private household experience is required.
• Experience managing staff, vendors and multiple properties is essential.
• Excellent administrative and organizational skills with high attention to detail.

Responsibilities

• Oversee day-to-day operations of two residences and staff.
• Develop and maintain household systems and an operations manual.
• Protect principals’ time and privacy and resolve issues independently.
• Supervise staff, hiring and onboarding across properties.
• Manage master calendar for school, activities and travel.
• Coordinate maintenance, repairs and household projects.
• Handle purchasing, expenses, petty cash and reconciliations.
• Coordinate care for family animals and extended family logistics.
• Provide personal and administrative support as needed.
• Evaluate operations and implement improvements for efficiency.

Skills

Household management

Staff supervision

Vendor management

Calendar management

Tech literacy

Discretion

Communication

Tools

Google Workspace

Microsoft Office

Household PM platforms

Job description

Mahler Private Staffing seeks a seasoned House Manager/Personal Assistant for a primary Hinsdale, IL residence and a seasonal Michigan home. The role requires proactive operation of household staff, vendors and systems, with a focus on discretion and privacy.

The ideal candidate will manage calendars, coordinate travel, supervise hiring/onboarding, handle purchasing and expenses, and provide high-level personal support to principals.