House Manager / Personal Assistant

Mahler Private Staffing; Hinsdale (IL); On-site; USD 150,000 - 175,000; Full time

Job summary

Mahler Private Staffing seeks a seasoned House Manager/Personal Assistant for a primary Hinsdale, IL residence and a seasonal Michigan home. The role requires proactive operation of household staff, vendors and systems, with a focus on discretion and privacy.

The ideal candidate will manage calendars, coordinate travel, supervise hiring/onboarding, handle purchasing and expenses, and provide high-level personal support to principals.

Qualifications

• Verifiable private household experience is required.
• Experience managing staff, vendors and multiple properties is essential.
• Excellent administrative and organizational skills with high attention to detail.

Responsibilities

• Oversee day-to-day operations of two residences and staff.
• Develop and maintain household systems and an operations manual.
• Protect principals’ time and privacy and resolve issues independently.
• Supervise staff, hiring and onboarding across properties.
• Manage master calendar for school, activities and travel.
• Coordinate maintenance, repairs and household projects.
• Handle purchasing, expenses, petty cash and reconciliations.
• Coordinate care for family animals and extended family logistics.
• Provide personal and administrative support as needed.
• Evaluate operations and implement improvements for efficiency.

Skills

Household management

Staff supervision

Vendor management

Calendar management

Tech literacy

Discretion

Communication

Tools

Google Workspace

Microsoft Office

Household PM platforms

Job description

House Manager/Personal Assistant, Hinsdale, IL

A private executive family is seeking an experienced House Manager/Personal Assistant to oversee their primary residence in Hinsdale, IL and a seasonal home in Michigan. The ideal candidate will be highly organized, proactive and solutions-oriented, with the ability to take ownership of household operations, manage staff and vendors, and create efficient systems.

The family is looking for a calm, grounded professional with exceptional attention to detail who anticipates needs and brings thoughtful ideas and solutions. Experience working in an active household with children, extended family members and multiple animals is important.

Responsibilities include:

• Oversee the day-to-day operations of both residences, including household staff, vendors and service providers.
• Establish and maintain household systems, procedures, schedules and a comprehensive operations manual.
• Serve as the primary point of contact for household matters, protecting the principals' time and privacy and resolving issues independently whenever possible.
• Supervise household staff, establish clear responsibilities and accountability, and assist with future hiring and onboarding.
• Manage the master family calendar, including school, sports, tutoring, appointments, activities, travel and household schedules.
• Coordinate maintenance, repairs, preventive maintenance and household projects across both properties.
• Manage household purchasing, inventory, expenses, petty cash and credit card reconciliation.
• Coordinate the care, schedules and service providers for the family's animals.
• Provide logistical and household support for extended family members as needed.
• Provide personal and administrative support to the principals, including calendar management, gifting, purchases, personal projects and events.
• Continually evaluate household operations and proactively recommend improvements to service, organization and efficiency.

The ideal candidate will have:

• Verifiable House Manager/Personal Assistant or comparable private household experience.
• Proven experience managing household staff, vendors and multiple properties.
• Experience working in a private household with multiple animals.
• Exceptional administrative, organizational and project management skills.
• Strong technology skills, including shared calendars, Google Workspace, Microsoft Office and household/project management platforms.
• Excellent judgment and confidence to make decisions and solve problems independently.
• A proactive, value-added approach with the ability to identify opportunities and make thoughtful recommendations to the principals.
• A calm relaxed and professional demeanor combined with meticulous attention to detail and exceptionally high service standards.
• Excellent communication, discretion and follow-through.
• Long-term intent.

Schedule:

Monday through Friday with flexibility for after hours and weekends as needed.

Compensation:

$150,000–$175,000 commensurate with experience, plus benefits.