Elite Legal Concierge & Front Desk Specialist

Ricoh USA, Inc.; Seattle (WA); On-site; USD 23,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Retirement savings plan (401K)

Tuition assistance

Paid vacation and holidays

Wellness programs

Job summary

Ricoh USA, Inc. is seeking a Senior Legal Receptionist & Switchboard in Seattle, WA. The role greets visitors, handles multi-line calls, schedules meeting rooms, and supports attorneys with clerical tasks in a professional law-office setting.

Responsibilities include calendar management, document preparation, guest security, and providing hospitality services. Strong communication and MS Office skills are essential in a confidential, client-focused environment.

Qualifications

• High school diploma required.
• Three years of related business experience preferred.
• Strong preference for administrative and switchboard experience in a law firm.
• Associate degree or bachelor's degree preferred.

Responsibilities

• Greet visitors and provide a welcoming experience.
• Schedule rooms and prepare conference facilities with supplies and equipment.
• Answer incoming calls with professional etiquette.
• Support attorneys, staff, and clients with administrative tasks.
• Maintain filing, calendar, and document preparation; assist with deadlines.

Skills

Customer service

Communication

Organization

Multitasking

Confidentiality

Professionalism

Verbal communication

Written communication

Interpersonal skills

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Ricoh USA, Inc. is seeking a Senior Legal Receptionist & Switchboard in Seattle, WA. The role greets visitors, handles multi-line calls, schedules meeting rooms, and supports attorneys with clerical tasks in a professional law-office setting.

Responsibilities include calendar management, document preparation, guest security, and providing hospitality services. Strong communication and MS Office skills are essential in a confidential, client-focused environment.