Elite Executive Assistant to VP, Planning & Optimization

System One; Merrifield (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

System One in Vienna, VA is seeking an experienced Executive Assistant to support the VP Planning & Optimization. This six-month contract requires discretion, urgency, and independent judgment in a fast-paced environment.

The ideal candidate has 7–10 years of executive support, superb calendar management, travel and expense coordination, and exemplary communication skills. The role focuses on preparing the VP for strategic priorities by coordinating across internal and external stakeholders.

Qualifications

• Minimum of 7 to 10 years of executive-level administrative support.
• Experience supporting senior executives in a large, matrixed organization.
• Strong calendar management, travel logistics, and confidentiality.
• Excellent written and verbal communication with professional polish.
• Ability to anticipate needs, solve problems, and work with limited direction.

Responsibilities

• Manage a complex executive calendar and time management for the VP Planning & Optimization.
• Coordinate meetings with internal and external stakeholders and track action items.
• Plan travel, lodging, itineraries, and expense reporting accurately.
• Prepare agendas, materials, and briefings for leadership discussions.
• Handle confidential information with discretion and maintain organized records.

Skills

Executive support

Calendar management

Stakeholder management

MS Office

Written/verbal comms

Discretion

Independent work

Tools

Concur

ServiceNow

SharePoint

SAP

Oracle

Job description

System One in Vienna, VA is seeking an experienced Executive Assistant to support the VP Planning & Optimization. This six-month contract requires discretion, urgency, and independent judgment in a fast-paced environment.

The ideal candidate has 7–10 years of executive support, superb calendar management, travel and expense coordination, and exemplary communication skills. The role focuses on preparing the VP for strategic priorities by coordinating across internal and external stakeholders.