Elite Academy Operations Administrator

Orlando City SC; Kissimmee (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Orlando City SC is seeking a Team Administrator for the Academy to provide comprehensive administrative and operational support across Pre-Formation and Formation age groups. You will work closely with the Head of Academy Operations and other leaders to ensure smooth day-to-day delivery of academy programming aligned with MLS standards.

Ideal candidates are highly organized, proactive, and detail-oriented with experience in elite youth soccer environments.

Qualifications

• Bachelor’s degree in Sports Management, Business Administration, or related field, or equivalent professional experience.
• 2–4 years of experience in team operations, Academy administration, or elite youth sports environments.
• Experience within MLS academies, professional academies, or elite youth soccer environments preferred.
• Knowledge of MLS rules, youth player registration processes, and academy standards preferred.
• Proficiency with Teamworks and Microsoft Office.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide full administrative and operational support for all Pre-Formation and Formation age groups across training, fixtures, tournaments, showcases, and special events.
• Coordinate and maintain all phase-specific schedules, calendars, and communications through Teamworks and other club platforms.
• Serve as a primary administrative contact for players, parents, coaches, and support staff within assigned age groups.
• Support day-to-day operational delivery of academy programming in accordance with MLS standards and club policies.
• Maintain accurate academy records, player files, attendance tracking, registration documentation, and operational reports.
• Assist Head of Academy Operations with academy-wide operational projects and initiatives.
• Support organization and execution of MLS events, tournaments, and showcases.
• Coordinate communication with internal departments to ensure operational readiness.
• Assist with player registration processes through MLS and federation systems.
• Support compliance with MLS roster regulations and safeguarding standards.
• Maintain up-to-date knowledge of MLS rules and youth player procedures.
• Coordinate team travel arrangements for academy teams in collaboration with Head of Academy Ops and Finance.
• Maintain professional communication with players and families regarding schedules and updates.
• Promote a positive experience reflecting Orlando City SC values.
• Coordinate Academy housing logistics including host family placements and agreements per policies.
• All other duties as assigned.

Skills

Team operations

Administrative support

Communication

Bilingual (Spanish/Portuguese)

Education

Bachelor’s degree in Sports Management/Business Administration

Tools

Teamworks

Microsoft Office

Job description

Orlando City SC is seeking a Team Administrator for the Academy to provide comprehensive administrative and operational support across Pre-Formation and Formation age groups. You will work closely with the Head of Academy Operations and other leaders to ensure smooth day-to-day delivery of academy programming aligned with MLS standards.

Ideal candidates are highly organized, proactive, and detail-oriented with experience in elite youth soccer environments.