Eligibility Assistant

MTM, Inc.; Denver (CO); On-site; USD 29,000 - 30,000; Full time

Job summary

MTM, Inc. in Denver, CO is seeking an Eligibility Assistant to provide daily administrative support to the Program Director, Operations Manager, Mobility Assessment Evaluators and ADA Assessment staff.

The role includes handling documents, data entry, mailings and scheduling, while maintaining confidentiality and HIPAA compliance. You will greet staff and visitors, manage case files, monitor equipment and supplier needs, and coordinate with partner programs.

Qualifications

• High School diploma or G.E.D. equivalent.
• Ability to follow specific instructions.
• Experience scanning, uploading and copying documents.

Responsibilities

• Provide daily administrative support to the Program Director, Operations Manager, Mobility Assessment Evaluators and ADA Assessment staff.
• Ensure all Applicant documents are complete and attached to cases.
• Assist Applicants with completing incomplete documents.
• Scan ADA applications, interview guides and documents into MTM Access.
• Maintain program spreadsheets and reports.
• Send information to partner programs (paratransit provider, mailer, ID creator).
• Conduct follow-up phone calls as needed.
• Enter contact information into software systems.
• Maintain Interview/Functional Assessment schedules.
• Maintain confidentiality and HIPAA compliance.
• Provide general office support: reception, mailings, packets, scanning, filing, supplies, and equipment maintenance.
• Establish relationships with staff, partners and the public.
• Communicate professionally with Senior Leaders.
• Adhere to MTM policies.

Skills

Type 40 wpm

Professional image

MS Office proficiency

Learn additional software

Communication skills

Customer service

Organizational skills

Teamwork

Customer needs empathy

Multitasking

Confidentiality

Education

High School diploma or G.E.D.

Tools

Microsoft Office Suite (Outlook, Word, Excel)

MTM Access

Job description

What will your job look like?

The Eligibility Assistant (EA) will be called in to cover shifts when a full-time EA is out of the office. Provides daily administrative support to the Program Director, Operations Manager, Mobility Assessment Evaluators and ADA Assessment staff. Duties include general clerical, data entry, receptionist and administrative support.

Hours: Monday - Friday 8:30am-5pm

Location: 3851 N Steele St Unit 1479 Denver, CO 80205

What you’ll do:

• Ensure all Applicant’s documents are complete, naming the documents accordingly and attach to the appropriate case
• Assist Applicants with completing incomplete documents
• Scan ADA applications, interview guides and other documents into the Applicant’s case in MTM Access
• Maintain program spreadsheets and reports
• Send required information to partner programs, such as paratransit provider, application mailer and photo ID creator
• Assist with conducting follow-up phone calls
• Enter all contact information is entered into appropriate software system
• Take applicant photo
• Maintain schedule for Interviews and Functional Assessments
• Maintain confidentiality and comply with HIPPA regulations
• Provide general office and administrative support:
  • Provide comprehensive reception coverage while maintaining a high level of professionalism, including greeting staff and visitors
  • Create mailings for appointment reminders and eligibility expiration notification
  • Create packets, letters & copies as needed
  • Enter all mailed information and dates into appropriate software system; Check fax machine regularly; deliver faxes to the appropriate person/department with special attention to urgent faxes; process all outgoing & incoming mail and date stamp if needed
  • Anticipate needed supplies and order replacement supplies in a timely manner
  • Manage the filing system and document scanning system to ensure they are maintained and up-to-date electronically
• Review recertification files and other required files
• Conduct marking and tethering duties, as needed
• Report promptly any complaints or unusual circumstances that may arise to Management
• Manage all office equipment, including printers and photocopier
• Maintain vendor files, monitor service and recommend alternative suppliers as appropriate
• Serve as contact for all office machines, building maintenance, equipment maintenance and other vendor services as required
• Establish and maintain effective working relationships with Employees, Supervisors, other agencies, participants, external partners and the general public
• Communicate professionally with Senior Leaders internally and externally
• Adhere to all MTM established protocols and policies

What you’ll need:

_ Experience, Education & Certifications: _

• High School diploma or G.E.D equivalent
• Experience following specific instructions
• Experience scanning, uploading and copying documents

_ Skills: _

• Ability to type 40 wpm
• Project a professional image of MTM
• Intermediate level of proficiency or above with Microsoft Office Suite products, including Outlook, Word & Excel
• Ability to learn additional software
• Exemplary communication and phone skills
• Excellent customer service skills
• Excellent organizational skills
• Ability to work independently and as part of a team
• Ability to identify with customer needs and circumstances
• Ability to handle multiple tasks and situations
• Ability to maintain high level of confidentiality

Even better if you have…

• Two years of customer service experience, preferred
• Two years of administrative support experience, preferred

Minimum: $21 an hour

Maximum: $22 an hour

This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job’s location. We offer competitive pay that varies based on individual skills, experience, and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss this with us as you move through the selection process.

_ Equal Opportunity Employer: MTM is an equal opportunity employer. MTM considers qualified candidates with a criminal history in a manner consistent with the requirements of applicable local, State, and Federal law. If you are in need of accommodations, please contact MTM’s People & Culture. _

#MTMTransit