Elementary School Secretary (10 Month)

Butler Area School District; United States; On-site; USD 25,000 - 29,000; Full time

Job summary

Butler Area School District seeks an Elementary School Secretary (10 Month) to manage the main office at Connoquenessing Elementary. You will be the first point of contact for families, coordinate enrollment and attendance, and support daily operations with scheduling, purchasing, and records.

The role requires a high school diploma, strong organizational skills, and proficiency with Google Suite and phone systems. A cooperative, confidential approach is essential in a school setting.

Qualifications

• High school diploma or equivalent required.
• Proficient with telephone systems, email and Google Suite.
• Prior clerical or office experience preferred.

Responsibilities

• Acts as the first point of contact for parents and visitors.
• Greets visitors and assists them with their needs.
• Answers incoming calls and directs callers appropriately.
• Schedules daily substitute coverage with the principal and substitute provider.
• Manages voicemails and assists with enrollment and kindergarten registration.
• Maintains attendance tracking and coordinates with food services and PTO.

Skills

People/customer service

Highly organized

Prioritize multitask

Interpersonal communication

Education

High school diploma or equivalent

Tools

Google Suite

Telephone systems & email

Job description

Position: Elementary School Secretary (10 Month)
Location: Connoquenessing Elementary
Pay Information: $18.28 per hour, family benefits provided
Schedule: Monday-Friday, 8:00 AM- 4:00 PM during the school year, plus 20 days over the summer

Position Summary

Elementary School Secretaries act as the first point of contact for parents and visitors in their assigned school, and are responsible for ensuring the organization of the school office.

Essential Functions

• Acts as the first point of contact for parents and other visitors in the assigned schools
• Greets visitors and assists them with their needs
• Answers all incoming phone calls and assists callers, or directs them to the appropriate person to help them meet their needs
• Works with the building principal and substitute service provider to schedule daily substitute coverage for the building
• Monitors voicemails on the main school phone line
• Assists with the new student enrollment process and kindergarten registration
• Generates purchase orders and orders supplies for the assigned school
• Assists with student attendance tracking
• Works closely with food services to provide daily lunch counts
• Works closely with students, teachers, principals, administrator, and PTO members
• Assists with employee attendance tracking and payroll entry
• Assembles materials for bulk mailings as needed
• Manages reservations for building conference rooms
• Maintains and distributes keys to building staff
• Oversees building copier machines and works with the vendor and business office to address issues as they arise
• Collects student obligations and prepares/submits deposits to the business office
• Assists with the student arrival and dismissal process, including bus arrivals and dismissals, parent pickups, late arrivals/early dismissals
• Maintains student information in online student information system
• Assists with the scheduling and documentation of safety drills
• Collects clearances for student teachers and volunteers
• Schedules and coordinates school pictures
• Distributes mail for the building
• Collects money and submits deposits for jeans day
• Acts as the building liaison for the business office, payroll and human resources
• Performs other duties as assigned by the building principal

Skills, Experience and Education Required

• High school diploma or equivalent
• Proficient in using applicable technology such as telephone systems, email, GoogleSuite
• Prior clerical experience preferred

Other Requirements

• People and customer service oriented
• Highly organized
• Ability to prioritize and multitask
• Ability to work with a high degree of confidentiality
• Enjoys interacting with young children
• Act 34, 151 and FBI clearances required upon employment