Elementary School Office Assistant

Sylvania; Santa Barbara (CA); On-site; USD 48,000 - 56,000; Full time

Job summary

The Santa Barbara Unified School District seeks an Elementary School Office Assistant for Harding Elementary. You will support the principal and staff with clerical tasks, attendance tracking, enrollment processing, and health-related duties in a busy school office.

Proficiency in MS Office or Google Suite, strong English skills, and reliable attendance are essential. Bilingual Spanish is desirable; a written assessment is required.

Qualifications

• High school diploma or equivalent and two years of clerical/secretarial experience, preferably in a K12 environment.

Responsibilities

• Perform clerical duties such as composing routine correspondence and filing records.

Skills

Knowledge of office practices

Attendance & enrollment policies

Record keeping & filing

Computer literacy

Relationship building

Telephone & e-mail etiquette

English language proficiency

Following directions

Meeting schedules

Team collaboration

Education

High school diploma or equivalent + 2 years clerical/secretarial experience

Tools

MS Office

Google Suite

Job description

Classified Job Description

Title: Elementary School Office Assistant

Salary Schedule Range: 28

Starting pay rate(based on experience): $23.32 - $25.36

Hours per email: 6

Months per year: 10

Purpose of Position: To perform a variety of clerical tasks in support of an assigned principal and other school staff, and to assist with attendance, enrollment and health-related duties.

Employment Status: Full-time (FLSA Non-exempt)

Reporting: Reports to a school principal.

Location: Harding Elementary

Essential Functions:

• Perform a variety of clerical activities, including preparing routine correspondence, sorting and filing of records, documents, mail and other material.
• Assist with attendance, absence and tardy tracking; enter information into a proprietary student information system; generate lists, rosters and reports as needed.
• Enroll, add, transfer, or drop students according to established procedures; create student cumulative folders; verify residency and immunization information.
• Assist in the health office as needed; provide basic first aid to ill or injured students, and make appropriate notifications to parents or guardians.
• Answer phones, greet and direct visitors, take and relay messages; provide routine information to students, parents or guardians.
• Operate a variety of contemporary office equipment.
• Inventory, order and distribute office and classroom supplies as needed.
• Receive and account for monies from fund-raising or other school activities.
• Assist in supervising students sent to the office for disciplinary or other reasons.
• Use a computer and proprietary or mass market software programs like MS Office or Google Suite to enter, retrieve or archive information.
• Maintain punctual and consistent attendance.

Other Functions:

• Perform related duties as assigned.
• Assist parents or guardians with free & reduced lunch applications.

Working Conditions & Physical Demands:

• Inside work with no exposure to weather conditions.
• Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping, reaching above the shoulders or overhead to store or retrieve materials, and walking.

Knowledge, Skills and Abilities:

• Knowledge of contemporary office practices, preferably in a public sector or K12 environment.
• Knowledge of attendance and enrollment policies and procedures.
• Knowledge of record keeping, filing, electronic document filing and retrieval.
• Ability to operate a computer and a variety of contemporary office equipment.
• Ability to develop and maintain productive working relationships with school site staff, parents or guardians and District staff.
• Ability to use telephone and e-mail etiquette.
• Ability to use correct English usage, grammar, spelling, punctuation and business vocabulary.
• Ability to understand and follow verbal and written directions.
• Ability to meet schedules and timelines.
• Ability to work collaboratively with others.

Education, Training and Experience

Any combination equivalent to graduation from high school and two (2) years of increasingly responsible clerical or secretarial experience, preferably in a K12 public school or public sector environment.

Additional Requirements

• Successful passage of a written or performance assessment.
• Bilingual fluency in Spanish desirable.
• Valid First Aid certificate.

*This position is eligible for Language Services premium pay

The Santa Barbara Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, ancestry, national origin, nationality, immigration status, religion, sex, sexual orientation, gender, gender identity, gender expression, or disability, affiliation with Scouting America or other designated youth groups, association with a person or group having one or more of these characteristics, or any other basis protected by law, in its educational programs, activities, and employment. Direct questions or complaints to Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101; [phone], ext. 6278 or 6208 (English and Spanish);

Title IX Coordinator — the principal at each school site serves as that site's Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator — Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101, [phone] ext. 6278 or 6208,