Tech Office Secretary

Sylvania; Vail (AZ); On-site; USD 32,000 - 46,000; Full time

Job summary

Sylvania is seeking an administrative assistant to help the assigned administrator with clerical duties and smooth department operations. The role involves processing forms, scheduling, answering phones, maintaining records, and assisting staff, parents, and students in a busy school environment.

Ideal candidates will have a high school diploma or GED and 1–3 years of related experience. Notary certification is listed as a desired qualification.

Qualifications

• High school diploma or GED required.
• 1–3 years related experience and/or training.
• Ability to read, interpret documents and write routine reports.

Responsibilities

• Process a wide variety of paperwork including travel, field trip, and activity forms.
• Provide secretarial and clerical support for the administrator, including scheduling and mail handling.
• Assist staff, teachers, and parents; maintain organized office and filing system.
• Greet students, parents, staff, and public; handle data entry and record keeping.
• May assist with registration and withdrawals; present a positive image of the school.

Skills

Clerical skills

Data entry

Communication

MS Office

Scheduling

Education

High school diploma or GED

Tools

MS Office

Job description

Notice of Non-Discrimination & ADA Compliance attached for your review

LEVEL ON PAY GUIDE: 10 HOURS PER DAY: 8 DAYS PER YEAR: 251
Please visit https://www.vailschooldistrict.org/page/salary-guides to view our Classified Salary Guide.

SUMMARY

Assist the assigned administrator with clerical duties associated with the smooth operations of the school or department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Process a wide variety of paperwork including travel requests, field trip requests, student activity forms, requisitions, memorandums, reports, and letters.
• Perform secretarial and clerical duties for assigned administrator, including scheduling appointments, processing incoming mail, word processing, copying, answering phones, take notes at meetings, distributing staff bulletins and school newsletters.
• Assist staff, teachers, and parents as needed.
• Maintain an organized and visually pleasant office or work station.
• Greet students, parents, staff, community members, and general public.
• Maintain students records as required. Maintain appointments for the assigned administrator to minimize waiting by staff and visitors.
• Type evaluations and handle confidential information.
• Assist with incoming phone calls from staff, parents, and general public.
• May assist office clerk/registrar with registration and withdrawals of students. (School Locations Only) Present a positive image of the school and/or department to staff, students, parents, and community.
• Maintain an office filing system.
• Order supplies.
• Perform data entry as required.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or GED. One to three years related experience and /or training, or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percent, and to draw and interpret bar graphs.

REASONING ABILITY

Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

DESIRED

Notary Certificate.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT

Indoor/office environment. Contact with employees, public, and students. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.