Elementary School Administrative Assistant

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 59,237,000 - 86,466,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Membership in the Virginia Retirement

Job summary

Virginia Beach City Public Schools is seeking a clerical support specialist to assist a school principal at an elementary or middle school. The role includes acting as receptionist, maintaining files, and supporting students and staff in daily operations.

The incumbent will handle attendance, payroll records, scheduling substitutes, mail distribution, and visitor passes, with emphasis on accuracy and organization. A high school diploma or GED is required, with preferred clerical coursework.

Qualifications

• Thorough knowledge of standard office practices and equipment.
• Ability to type, take and transcribe dictation accurately at a reasonable rate.
• Ability to meet the public effectively and work under pressure.
• Ability to plan and supervise the work of others.

Responsibilities

• Serve as primary clerical support to the Principal and staff; school receptionist and telephone operator; maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issue purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle routine technical and administrative assignments.
• Compose and type letters and memoranda per policies or brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Skills

Office procedures

Typing & dictation

Public interaction

Supervising others

Organization

Attention to detail

Education

High school diploma or GED

Various courses in business, keyboarding, data processing, bookkeeping

Tools

Computerized records systems

Job description

Virginia Beach City Public Schools is seeking a clerical support specialist to assist a school principal at an elementary or middle school. The role includes acting as receptionist, maintaining files, and supporting students and staff in daily operations.

The incumbent will handle attendance, payroll records, scheduling substitutes, mail distribution, and visitor passes, with emphasis on accuracy and organization. A high school diploma or GED is required, with preferred clerical coursework.