School Administrative Associate I

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 59,237,000 - 86,466,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Membership in the Virginia Retirement

Job summary

Virginia Beach City Public Schools is seeking a clerical support specialist to assist a school principal at an elementary or middle school. The role includes acting as receptionist, maintaining files, and supporting students and staff in daily operations.

The incumbent will handle attendance, payroll records, scheduling substitutes, mail distribution, and visitor passes, with emphasis on accuracy and organization. A high school diploma or GED is required, with preferred clerical coursework.

Qualifications

• Thorough knowledge of standard office practices and equipment.
• Ability to type, take and transcribe dictation accurately at a reasonable rate.
• Ability to meet the public effectively and work under pressure.
• Ability to plan and supervise the work of others.

Responsibilities

• Serve as primary clerical support to the Principal and staff; school receptionist and telephone operator; maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issue purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle routine technical and administrative assignments.
• Compose and type letters and memoranda per policies or brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Skills

Office procedures

Typing & dictation

Public interaction

Supervising others

Organization

Attention to detail

Education

High school diploma or GED

Various courses in business, keyboarding, data processing, bookkeeping

Tools

Computerized records systems

Job description

General Responsibilities

The position is responsible for serving as clerical support to an elementary or middle school principal.

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Essential Tasks

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only- perform all bookkeeping duties.
• Perform related work as required.

Knowledge, Skills And Abilities

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.

Education And Experience

Required: High school diploma or GED. Considerable experience in clerical work, preferably in a school setting.

Preferred: Various courses in business, keyboarding, data processing, and bookkeeping.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/bc8c12fe-ddc3-4721-8361-38ce428fb175

Salary Range: From/To

Hourly-rate range: $20.66-$30.13

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U11

FTE 1.000

Start Date 2026-2027 School Yr