Elementary School Admin & Finance Leader

TrulyHired; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

TrulyHired is seeking a Secretary 4, Elementary to support the school principal with office management, payroll, and accounting duties, ensuring accurate financial records for the school activity fund and supply budgets.

The role requires independent judgment, supervisory oversight of clerical staff, and adherence to district policies, with emphasis on reliability, civility, and professional communication.

Qualifications

• Two years of secretarial, clerical, and bookkeeping experience.
• Supervisory experience preferred.
• One year of accounting or bookkeeping records experience.

Responsibilities

• Serves as office manager and secretary for school principal.
• Prepares payroll and maintains in-school personnel records.
• Manages substitute personnel as appropriate.
• Maintains school financial records, including generalized and specialized files.
• Maintains district-prescribed accounting and internal control procedures over school activity funds.
• Ensures established procedures are followed including receipting onsite funds, prepares deposits, and ensures deposits are submitted to the bank within established timeframes.
• Prepares checks for disbursements based on approved check requisitions.
• Reconciles monthly bank statement and financial data for principal's and Internal Auditing's review.
• Monitors financial procedures with individuals responsible for school site financial operations within district guidelines.
• Processes and monitors purchase orders and purchasing card transactions, receives and distributes supplies, equipment, and textbooks in the prescribed computer system.
• On an emergency basis, operates the Health Clinic when necessary.
• Coordinates school maintenance requests.
• Monitors students in the office for various reasons.
• Makes designated school wide announcements and answers intercom/radios.
• Distributes, collects, and maintains building keys.
• Answers telephones and takes messages as appropriate.
• Utilizes district-provided email for day-to-day work-related correspondence.
• Opens and distributes mail and assembles material for use by principal. Prepares bulk mailings.
• Answers inquiries requiring interpretation of organization's policy and procedures.
• Meets public and assists in completing forms, questionnaires and /or applications.
• Supervises a small number of employees.
• Performs any other duties as assigned.

Skills

Secretarial skills

Clerical skills

Bookkeeping

Job description

TrulyHired is seeking a Secretary 4, Elementary to support the school principal with office management, payroll, and accounting duties, ensuring accurate financial records for the school activity fund and supply budgets.

The role requires independent judgment, supervisory oversight of clerical staff, and adherence to district policies, with emphasis on reliability, civility, and professional communication.