Elementary Registrar

Splendora-Independent-School-District; Splendora (TX); On-site; USD 29,000 - 42,000; Full time

Job summary

Splendora Independent School District is seeking a Records Clerk at the campus level to maintain student records and attendance under minimal supervision. You will process enrollments, transfers, withdrawals and PEIMS data entry to ensure accurate compliance.

The role requires exceptional organization, confidentiality, and communication with parents, students, and staff. Strong data entry skills and knowledge of school record systems are essential.

Qualifications

• Ability to maintain accurate and auditable records.
• Ability to use software to develop or maintain spreadsheets and databases and do word processing.
• Proficient keyboarding and file maintenance skills.
• Basic math skills.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to procedures.
• Maintain student records and process requests for student information and transcripts.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required.

Skills

Recordkeeping

Data entry & databases

Keyboarding & filing

Basic math

Organization & communication

Education

High school diploma or GED

Job description

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Frontline Applicant Tracking - Splendora Independent School District

Primary Purpose: Responsible for maintaining student academic records and student attendance at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus. Perform data entry for the Public Education Information Management System (PEIMS).

Qualifications:

Education/Certification:

• High school diploma or GED

Experience:

• Three years clerical experience preferred.

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Other Information:

The District contributes$330 per monthtowardthe cost of employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care.