Elementary Lead Secretary

Experience Champaign Urbana; Urbana (IL); On-site; USD 22,000 - 32,000; Full time

Job summary

Urbana School District #116 is seeking an Elementary Lead Secretary at Yankee Ridge Multilingual Elementary School to support the Principal and building operations. The role includes typing, answering calls, coordinating meetings, and distributing calendars and bulletins.

Requirements include a High School Diploma or equivalent, 3 years of secretarial experience, and fluency in Spanish and English. The position is 10 months; pay up to $19.65/hour with benefits info available on HR page.

Qualifications

• Minimum of a high school diploma or equivalent; associate degree preferred.
• At least 3 years of secretarial/clerical experience preferred.
• Experience with computers, word processing, spreadsheets, and office equipment.

Responsibilities

• Type letters, reports, and other documents for the Principal.
• Answer and route phone lines for the Principal's office.
• Coordinate meetings and prepare minutes.
• Attend meetings and distribute calendars and bulletins.
• Maintain student and staff files and school budgets.
• Distribute payroll checks and supervise keys/fobs.
• Assist with organizing school events and supervision schedules.

Skills

Bilingual English/Spanish

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Job description

Urbana School District #116

TITLE: Elementary Lead Secretary

LOCATION: Yankee Ridge Multilingual Elementary School

SUPERVISOR: Principal

JOB SUMMARY: The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Type letters, correspondence, reports, and other documents for the Principal.
• Answer the Principal’s phone line and assist with answering other phone lines within the administrative office.
• Coordinate arrangements for meetings scheduled by the Principal.
• Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.
• Type and distribute the weekly calendar of events.
• Compile, type, and produce the Student/Parent Guidebook and Faculty Handbook.
• Maintain building information (personnel list, voicemail/phone numbers, school maps).
• Greet students, parents, and community members.
• Collect and review time sheets staff submit for the Assistant Principal’s signature
• Distribute any payroll checks to staff.
• Compile, format, and distribute the daily student and faculty bulletins. Post/send the daily Skyward Family Access bulletin. Read the daily student announcements.
• Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.
• Assist in compiling/formatting schedules (supervision schedule, faculty schedule).
• Update messages on the electronic building marquee.
• Assist in organizing/coordinating all aspects of school events.
• Monitor the use of the office copy machine and report maintenance.
• Assist with duties assigned by the teachers.
• Maintain building student files and records.
• Maintain building budgets and supplies.
• Perform any and all additional duties as assigned by the Principal.

QUALIFICATIONS:

EDUCATION

• Minimum of a High School Diploma or Equivalent. Associate’s Degree or Vocational Training preferred.

EXPERIENCE

• A minimum of 3 years of secretarial/clerical experience is preferred.
• Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES:

• Ability to communicate effectively and professionally with the public both orally and in writing.
• Ability to maintain strict confidentiality regarding student and personnel records.
• Strong attention to detail and excellent organizational skills.
• Ability to meet deadlines and adjust to changing situations.
• Strong public relations skills and ability to interact with people from diverse backgrounds.
• Must be fluent in Spanish and English

TERMS OF EMPLOYMENT:

• Benefit information can be found on the Human Resources webpage.
• This is not a position within the collective bargaining unit and is not an administrative position.
• This is not an exempt position.
• This is a 10 month clerical II position
• Pay rate is dependent on experience and education; up to $19.65/hour

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of support personnel.

START DATE: August 2026

AN EQUAL OPPORTUNITY EMPLOYER

REVISED: July 2025