Electronic Document Management Lead — Records & Admin

State of Minnesota; Moose Lake (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Pension plan

Job summary

The State of Minnesota's Direct Care & Treatment seeks an Electronic Document Management Specialist, Lead to oversee the intake, scanning, and processing of documents for the MSOP HIMS Support unit in Moose Lake. This role leads a team and collaborates with internal clients to ensure accurate digital records.

The position is full-time, day shift, Monday–Friday, with a strong emphasis on customer service, data integrity, and efficient document workflows.

Qualifications

• Leadwork skills to include planning, assigning, reviewing, training, and reporting on the work activities of employees.
• Customer service skills providing courteous, prompt, and accurate information to clients, staff and other stakeholders in person, on the phone, through email and other written or electronic correspondence.
• Data entry performance using Microsoft Office or similar data entry system sufficient to enter data into specific fields, receive, review and compare source documents to database information including locating, identifying, and correcting data entry errors.
• Database, documents and records management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors
• Specialized terminology including medical terminology or coding sufficient to read, write and speak in the medical and health field.
• Spreadsheets skills sufficient to utilize spreadsheet applications such as Microsoft Excel to enter, compile, store and retrieve data.
• Typing/keyboard skills using Microsoft Words or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.
• Physical demands of this position include lifting and moving paper boxes of 30 pounds; standing, sitting, pulling, ability to move arms on a continual basis to open, lift, sort, and file documents; perform repetitive tasks; sitting for computer work 95% of every day.

Responsibilities

• Receiving, retrieving, scanning, and processing documents from various departments to input into the appropriate electronic storage source.
• Timely communicating information regarding imagining processes and needs with both internal and external clientele concerning documents, verify ability to share information and identify the status of the document.
• Act as a team lead, train new staff and report the status of the project to leadership
• Manage time appropriately to ensure work is completed and the goals and objectives of the team/department are met.
• Promotes a positive image of the facility with emphasis on customer service by treating clients, co-workers, and other staff with courtesy and respect.

Skills

Leadwork

Customer service

Data entry

Database management

Medical terminology

Excel proficiency

Typing

Physical stamina

Tools

FileNet

Phoenix

Electronic Document Management System (EDMS)

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Job description

The State of Minnesota's Direct Care & Treatment seeks an Electronic Document Management Specialist, Lead to oversee the intake, scanning, and processing of documents for the MSOP HIMS Support unit in Moose Lake. This role leads a team and collaborates with internal clients to ensure accurate digital records.

The position is full-time, day shift, Monday–Friday, with a strong emphasis on customer service, data integrity, and efficient document workflows.