Medical Records Clerk & Scanning Specialist

Minneola Healthcare; Minneola (KS); On-site; USD 35,000 - 47,000; Full time

Job summary

Minneola Healthcare is seeking a HIM Medical Records Clerk/Scanner to collect, verify, scan, index, and maintain patient records. You will ensure accuracy across systems while supporting HIPAA compliance and confidentiality.

The role involves reviewing night reports, managing admissions statuses, processing ROI requests, and maintaining data logs. Hospital setting with routine equipment checks and patient data handling.

Qualifications

• High school diploma or equivalent; HIM training preferred.
• Knowledge of medical terminology and healthcare documentation practices.
• Experience with EHR systems (Cerner preferred).
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and comply with HIPAA regulations.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Document collection, verification, scanning, indexing, and maintenance of patient records.
• Review night reports for accuracy and completeness; verify H&P and admission status.
• Collect and reconcile daily census sticker sheets; email completed sheets.
• Process iMedX dictation; ensure proper letterhead and routing for review/signature.
• Scan and index records; ensure dates/signatures match originals.
• Maintain logs and perform chart analysis for completeness and compliance.
• Process ROI requests per HIPAA and facility policies; log requests.
• Perform routine equipment checks and archiving of scanned records.
• Prepare transfer documentation and handle applicable Medicaid/SBS processing.
• Maintain death log for hospital patients as required.

Skills

Attention to detail

Organizational skills

Confidentiality

HIPAA compliance

Education

High school diploma or equivalent

HIM training (preferred)

Tools

Cerner PowerChart

Job description

Minneola Healthcare is seeking a HIM Medical Records Clerk/Scanner to collect, verify, scan, index, and maintain patient records. You will ensure accuracy across systems while supporting HIPAA compliance and confidentiality.

The role involves reviewing night reports, managing admissions statuses, processing ROI requests, and maintaining data logs. Hospital setting with routine equipment checks and patient data handling.