Electronic Document Control Specialist - GMP

SOKOL GxP Services; Harvard (MA); On-site; USD 88,254,566 - 96,850,790; Full time

Benefits offered by this job

Health insurance

Holiday pay

401(k) program

Employee referral bonus

Job summary

SOKOL GxP Services seeks an Electronic Document Control Specialist to format, edit, upload, route, and track controlled documents in the Veeva system. You will ensure alignment with templates and formatting standards and push documents through review workflows on schedule.

The role focuses on document-control and formatting, not creating technical content, and emphasizes readability, clarity, and consistency while upholding required workflow controls.

Qualifications

• High school diploma or equivalent required.
• Strong Word formatting, grammar, and readability skills.
• Experience with document-control systems or EDMS workflows.
• Experience uploading and routing documents through review cycles.
• Attention to detail and ability to juggle multiple documents.
• Clear communication and organization throughout the workflow.

Responsibilities

• Format and edit controlled documents to align with templates.
• Upload, route, track, and follow up on documents in review/approval cycles.
• Ensure documents become effective on schedule and maintain workflows.

Skills

MS Word proficiency

Document formatting

Attention to detail

Organization

Communication skills

Workflow management

Education

High school diploma or equivalent

Associate or bachelor's degree (preferred)

Tools

Veeva

EDMS

Job description

Electronic Document Control Specialist will support Manufacturing Engineering by formatting, editing, uploading, routing, and tracking controlled documents through the Veeva document-management system. The role will ensure documents align with BMS templates and formatting standards, move efficiently through review and approval workflows, and become effective on schedule.

This is a document-control and document-formatting role. The specialist will not be expected to provide manufacturing technical expertise or write technical content from scratch. Instead, they will improve document clarity, grammar, readability, and consistency while maintaining required formatting and workflow controls.

Required

• High school diploma or equivalent
• Strong Microsoft Word skills, including document formatting, template adherence, editing, grammar, punctuation, and readability
• Experience using a document-control system, EDMS, or controlled-document workflow
• Experience uploading, routing, tracking, and following up on documents through review and approval cycles
• Strong attention to detail, organization, and communication skills
• Ability to manage multiple documents at different workflow stages

Preferred

• Experience with Veeva
• Experience supporting GMP, GxP, medical device, clinical-trial, or other regulated-product documentation
• Associate or bachelor’s degree

Competitive hourly rate: $30.8 – $33.8/hr (W-2 only, no C2C)

Work schedule: Monday - Friday, regular business hours

Work arrangement: 50% onsite in Devens, Massachusetts

12-month contract with possible extension

Health insurance, holiday pay, 401(k) program, and other benefits

Employee referral bonus program