Document Control Specialist

BioPhase; United States; Remote; USD 41,328 - 55,104; Full time

Job summary

A leading life sciences company is seeking a highly skilled Senior Clinical Recruiter to manage document control and formatting. This remote role requires over 5 years of experience in biopharmaceuticals, exceptional proficiency in Microsoft Word, and a strong understanding of GxP regulations. The successful candidate will oversee GxP-controlled documents and ensure compliance while supporting regulatory readiness. Join us for this indefinite contract opportunity in the U.S.

Qualifications

• 5+ years of experience in biopharmaceutical document management focused on Document Control.
• Expert-level proficiency in Microsoft Word including complex formatting.
• Strong knowledge of GxP and FDA regulations.

Responsibilities

• Manage GxP-controlled documents including creation and formatting of SOPs.
• Ensure compliance of document workflows per 21 CFR Part 11.
• Support GxP training administration.

Skills

Document Control

Microsoft Word formatting

GxP knowledge

EDMS expertise

Strong communication skills

Tools

Veeva QualityDocs

Learning Management Systems (LMS)

Job description

This range is provided by BioPhase. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $40.00/hr

Direct message the job poster from BioPhase

Senior Clinical Recruiter at BioPhase Solutions | Life Sciences

Location: West Coast / Remote - must be located in the United States

Duration: Indefinite Contract

Overview

Seeking a highly skilled QA Consultant with advanced expertise in Microsoft Word document formatting and Electronic Document Management Systems (EDMS), ideally Veeva QualityDocs. This role is highly administrative and requires exceptional attention to detail, strong experience in Document Control, and the ability to finalize and format documents for owners lacking advanced MS Word proficiency. Experience with Learning Management Systems (LMS), especially Veeva, is a plus but not required.

Responsibilities

• Manage GxP-controlled documents, including creation, revision, and formatting of SOPs and related records.
• Act as the expert document formatter, ensuring polished, consistent, and compliant deliverables.
• Oversee Document Control workflows, including routing, approvals, status tracking, and audit readiness.
• Leverage EDMS expertise (preferably Veeva QualityDocs) to maintain compliant document workflows per 21 CFR Part 11.
• Support regulatory inspection readiness through proper document management and compliance practices.
• Assist with GxP training administration and maintain employee training records (if experienced in LMS).
• Provide responsive support for document and training-related requests.
• Perform special projects and other administrative duties as needed.

Qualifications

• 5+ years of experience in biopharmaceutical document management with a focus on Document Control.
• Expert-level proficiency in Microsoft Word, including complex formatting and final document polishing.
• Strong knowledge of GxP and FDA regulations, with experience supporting regulatory inspections.
• Expertise in EDMS platforms, preferably Veeva QualityDocs.
• Training/LMS management experience (Veeva preferred) is a plus but not required.
• Exceptional attention to detail, organization, and multitasking abilities.
• Strong written and verbal communication skills with a collaborative, professional approach.
• Advanced experience with Veeva QualityDocs and/or Veeva LMS.
• Familiarity with GxP training program administration and compliance tracking.