Electronic Billing Assistant

Cooley LLP; Washington (District of Columbia); On-site; USD 57,000 - 72,000; Full time

Job summary

Cooley LLP is seeking an Electronic Billing Assistant to join their Accounting team. This role involves providing administrative support and basic electronic billing assistance, including invoice management and client number mapping. Candidates should have strong Excel skills and proficiency in Microsoft Office, with the ability to work efficiently under deadlines. The company offers a comprehensive benefits package and a competitive compensation structure.

Benefits

Comprehensive benefits package

Overtime availability

Medical and dental insurance

Health savings accounts

Parental leave

Qualifications

• Availability to work overtime as required.
• Prior experience in billing and/or accounting preferred.
• General knowledge of accounting concepts is a plus.

Responsibilities

• Uploading invoices and mapping internal client numbers.
• Electronically filing notification emails and creating new e-billing accounts.
• Assisting with projects, data entry, and system updates.

Skills

Proficiency in Microsoft Office

Strong Excel skills

Ability to work under tight deadlines

Excellent organizational skills

Excellent verbal and written communication skills

Education

Bachelor's degree

Tools

iManage

3E

Job description

Electronic Billing Assistant

Cooley is seeking an Electronic Billing Assistant to join the Accounting team.

Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties and responsibilities include, but are not limited to:

• Uploading invoices
• Mapping clients: When clients opt to receive their monthly invoices through an electronic billing portal, this role will match internal client numbers (via firm-assigned 3E) to external client reference numbers to ensure records are synchronized.
• Electronically filing notification emails (invoice status updates, paid, approved)
• Creating new e-billing accounts for Client Account Specialists and Collections Specialists for access
• Assisting with projects, data entry, and system updates
• Submitting e-billing vendor invoices to Accounts Payable via ChromeRiver
• Following up on emails (e.g., matter IDs to be opened in e-billing portals, timekeeper rate approvals, billing guideline approvals from the Office of General Counsel/BIC)
• Performing all other duties as assigned or required

Skills and experience:

Required:

• Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation at Cooley LLP
• Strong Excel skills
• Availability to work overtime as required

Preferred:

• Bachelor's degree
• Prior experience in billing and/or accounting
• Prior law firm experience
• General knowledge of accounting concepts
• Previous experience with 3E and electronic billing
• Touch typing (10-key by touch)

Competencies:

• Quick learner
• Excellent follow-through, accuracy, initiative, and math skills
• Ability to maintain and promote attorney and client relations
• Professional demeanor
• Excellent organizational, verbal and written communication skills
• Ability to work under tight deadlines
• Ability to interact well with co-workers and vendors

Cooley offers a competitive salary and comprehensive benefits package and is committed to fair employment practices. EOE.

The expected hourly pay range for this position, based on a 37.5-hour workweek, is $29.25 - $36.50, equating to approximately $57,037.50 - $71,175 annually. Final offer depends on geographic location, experience, and skillset.

Our benefits include medical, dental, vision, health savings accounts, flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care, backup care, parental leave, fertility benefits, and more. New employees will attend a detailed orientation to learn about these offerings.