Electronic Billing Assistant

Cooley LLP; Great Falls Crossing (VA); On-site; USD 57,000 - 72,000; Full time

Job summary

Cooley LLP is seeking an Electronic Billing Assistant to support the Accounting team. This role includes responsibilities such as uploading invoices, managing electronic billing accounts, and assisting with various billing tasks. Candidates should demonstrate proficiency in Microsoft Office and possess strong Excel skills. A bachelor's degree and prior experience in billing or law firms are preferred.

Benefits

Competitive compensation

Comprehensive benefits package

20 days Paid Time Off (PTO)

10 paid holidays each year

Fertility benefits

Life insurance and AD&D

Long-term care coverage

Qualifications

• Proficiency in Microsoft Office after orientation.
• Strong Excel skills essential.
• Available to work overtime when required.

Responsibilities

• Upload invoices and match internal client numbers with external references.
• Electronically file notification emails and assist with data entry.
• Submit ebilling vendor invoices to accounts payable.

Skills

Proficiency in Microsoft Office suite

Strong Excel skills

Organizational skills

Communication skills

Professional demeanor

Ability to work under tight deadlines

Quick learner

Education

Bachelor's degree

Tools

iManage

ChromeRiver

Job description

Electronic Billing Assistant

Cooley is seeking a Electronic Billing Assistant to join the Accounting team.

Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and department. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

• Upload invoices
• Map clients. More specifically, when clients elect to receive their monthly invoices thru an electronic billing portal, this role will match internal client number thru firm assigned 3E to external client reference number to ensure records are synchronized
• Electronically file notification emails (invoice status with paid, approved)
• Create new ebillling accounts for Client Account Specialists and Collections Specialist for access
• Assist with project, data entry and system updates
• Submit ebilling vendor invoices to AP for processing via ChromeRiver
• Follow up on emails (e.g., matter ids to be opened in e-billing portals, timekeeper rate approvals and approvals to accept billing guidelines (from Office of General Counsel/BIC)
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Strong Excel skills
• Available to work overtime, as required

Preferred:

• Bachelor's degree
• Prior experience (e.g., billing and/or accounting)
• Prior law firm experience
• General knowledge of accounting concepts
• Previous 3E and electronic billing experience
• 10 key by touch

Competencies:

• Quick learner
• Excellent follow through, accuracy, initiative, and math skills
• Ability to successfully maintain and promote attorney and client relations
• Professional demeanor
• Excellent organizational, communication (verbal and listening) and writing skills

• Ability to work under tight deadlines
• Ability to interact and work well with others (co-workers and vendors)

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $29.25 - $36.50 ($57,037.50 - $71,175 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.