Electronic Billing Assistant

Cooley LLP; New York (NY); On-site; USD 57,000 - 72,000; Full time

Job summary

Cooley LLP is seeking an Electronic Billing Assistant for the Accounting team. The role involves providing administrative support related to electronic billing, including uploading invoices, creating accounts, and coordinating with clients. Ideal candidates will have strong proficiency in Excel and Microsoft Office, with a background in billing or accounting preferred. Competitive compensation and a comprehensive benefits package are offered.

Benefits

Medical insurance

Dental benefits

Vision insurance

Paid time off

Parental leave

Qualifications

• Proficiency in Microsoft Office and strong Excel skills are essential.
• Availability to work overtime if required.
• Bachelor's degree and experience in billing/accounting preferred.

Responsibilities

• Provide routine administrative and electronic billing support.
• Upload invoices and map clients for electronic billing.
• Assist with data entry and system updates.

Skills

Proficiency in Microsoft Office

Strong Excel skills

Quick learner

Excellent follow-through

Strong organizational skills

Teamwork skills

Education

Bachelor's degree

Tools

iManage

3E

ChromeRiver

Job description

Electronic Billing Assistant

Cooley is seeking an Electronic Billing Assistant to join the Accounting team.

Position summary: Under the direction of the Electronic Billing Manager, the Electronic Billing Assistant is responsible for providing routine administrative and electronic billing support to the Electronic Billing Specialists and department. Specific duties include, but are not limited to:

• Uploading invoices
• Mapping clients: When clients opt to receive their invoices through an electronic billing portal, this role will match internal client numbers (using the firm’s 3E system) to external client reference numbers to ensure records are synchronized
• Electronically filing notification emails regarding invoice status (paid, approved)
• Creating new e-billing accounts for Client Account Specialists and Collections Specialists
• Assisting with project tasks, data entry, and system updates
• Submitting e-billing vendor invoices to Accounts Payable via ChromeRiver
• Following up on emails related to matter IDs, timekeeper rate approvals, and billing guideline approvals from the Office of General Counsel/BIC
• Performing other duties as assigned

Skills and experience:

Required:

• Proficiency in Microsoft Office, iManage, and other firm applications after orientation
• Strong Excel skills
• Availability to work overtime as needed

Preferred:

• Bachelor's degree
• Experience in billing and/or accounting
• Law firm experience
• Knowledge of accounting principles
• Experience with 3E and electronic billing
• 10-key by touch

Competencies:

• Quick learner
• Excellent follow-through, accuracy, initiative, and math skills
• Ability to maintain attorney and client relations
• Professional demeanor
• Strong organizational, verbal, listening, and writing skills
• Ability to work under tight deadlines
• Effective teamwork skills with co-workers and vendors

Cooley offers competitive compensation and benefits, and is committed to fair employment practices. EOE.

The hourly pay range for a 37.5-hour workweek is $29.25 - $36.50, with an annual equivalent of $57,037.50 - $71,175. Final pay depends on location, experience, and skills.

Benefits include medical, dental, vision, health savings accounts, flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care, backup care, parental leave, fertility benefits, and paid time off. New employees will receive a detailed benefits orientation.