Electric Utilities Project Coordinator & Scheduling Support

Jobtailor; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor seeks a capable project coordinator to support the Project Manager with meetings, schedules, and status reporting. You will assist in RFP creation for bids and maintain Phase Checklists, ensuring schedules align with permit status and client needs.

The role emphasizes strong communication, MS Office proficiency, and Maximo familiarity. You will interact with vendors and contractors, prepare KPI reports, and help close out projects successfully.

Qualifications

• BS/BA in engineering or business plus 2–4 years in electric utilities or related field, or AS with 5–8 years of experience.
• Proficiency in Maximo and standard MS Office tools.
• Familiarity with electric utilities infrastructure concepts and procedures.
• Strong written and oral communication with analytical experience.
• Excellent organizational skills and attention to detail.
• Self-directed, multitasking in fast-paced environments and travel to customer sites as needed.

Responsibilities

• Support the Project Manager by organizing meetings, walkdowns, action-item tracking, agendas, and minutes.
• Assist with RFP creation for engineering and construction bidding.
• Maintain project Phase Checklists.
• Build project schedules and follow up on permit status.
• Request Project IDs and Workorders and obtain financial updates from vendors.
• Update financial forecasts in client systems.
• Prepare project status reports and Key Performance Indicators.
• Review vendor invoices, generate invoice checklists, and submit them for review and approval.
• Facilitate client project closeout.
• Review material requests, contracts, and QA/QC reports and consult the Project Manager on corrections.
• Work directly with contractors and client personnel to resolve issues.
• Manage smaller project issues under the Project Manager's purview.
• Perform additional tasks as needed.

Skills

Project Scheduling

RFP Creation

Financial Forecasting

Invoice Review

QA/QC Report Review

Written Communication

Time Management

Analytical Thinking

Team Collaboration

Vendor Management

Education

Bachelor's degree in engineering or business

Associate's degree in engineering or business

Tools

Maximo

Word

Excel

Access

Outlook

Job description

Jobtailor seeks a capable project coordinator to support the Project Manager with meetings, schedules, and status reporting. You will assist in RFP creation for bids and maintain Phase Checklists, ensuring schedules align with permit status and client needs.

The role emphasizes strong communication, MS Office proficiency, and Maximo familiarity. You will interact with vendors and contractors, prepare KPI reports, and help close out projects successfully.