Elections/Voter Registration Assistant

Navajo County; Holbrook (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Navajo County is seeking an Election Support Specialist to assist in the organization and operation of elections and voter registration under the Election Director. You will perform a variety of clerical and technical tasks, support polling locations, train seasonal personnel, and help ensure accurate vote handling.

Responsibilities include equipment testing, inventory, and compliance with HAVA; occasional travel to polling sites; and ability to work irregular hours during election cycles.

Qualifications

• High School diploma or GED required.
• One year of elections work experience.
• Must be registered to vote in Arizona.
• Valid driver’s license required.
• Able to become Election Officer Certified at next available training date.

Responsibilities

• Prepares election supplies for polling locations and poll worker training classes.
• Assists with recruitment and training of seasonal election personnel.
• Manages inventory control, ordering and storage of election equipment and supplies.
• Assists with transport, delivery and return of voting machines and supplies to polling places.
• Maintains a warehouse in a safe, clean and organized manner.
• Assists with preventative maintenance of voting equipment and other election supplies.
• Participates in processing election ballots.
• Assists with preparation of equipment to conduct elections.
• Tests programs, hardware and election equipment before and after elections.
• Assists with aspects of voter registration and related tasks as needed.
• Assists with HAVA compliance by inspecting polling place facilities.
• Trains seasonal employees hired for election work.
• Travels to poll sites; available for irregular hours, weekends, holidays and evenings.
• Assists in auditing election returns and recounts.

Skills

Verbal communication

Written communication

Computer skills

Troubleshooting

Heavy lifting

Education

High School Diploma or GED

Arizona Elections Officer Certification

Tools

Voting equipment

Voter registration software

Job description

Under the general supervision of the Election Director, performs work of routine difficulty in performing a wide variety of clerical and/or technical administrative duties in the organization and operation of elections and voter registration; performs related work in support of the election and voter registration process; and performs other related work as assigned.

(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Prepares election supplies for polling locations and poll worker training classes.
• Assists the Election Coordinator with recruitment and training of seasonal election personnel.
• Participates in activities involved in inventory control, ordering, and storage of election equipment and supplies.
• Assists with the transport, delivery and return of voting machines and supplies to polling places.
• Maintains a warehouse in a safe, clean and organized manner.
• Assists with preventative maintenance of voting equipment and other election supplies.
• Participates in processing election ballots.
• Assists with the preparation of equipment in order to conduct elections.
• Assists with the testing of all programs, hardware and election equipment before and after each election to ensure proper functionality.
• Assists with aspects of Voter Registration (including, but not limited to: early ballot signature verification, input and maintenance of voter registration records, distribution of ballots, mass mail preparation, etc.) as needed..
• Assists with HAVA compliance by, inspecting locations of polling places for adequate facilities; works closely with the Election Director to update the facilities to meet the needs of the voters.
• Assists in the training of seasonal employees hired for election work.
• Travels to poll sites to assist with voting process; must be available to work irregular hours, weekends, holidays and evenings during election cycles.
• Assists in auditing election returns (election and voter registration audits) after each election.
• Assists in conducting recounts and hand count/early ballot audits, as needed.
• Knowledge of laws, rules, regulations, policies and procedures governing elections and voter registration.
• Knowledge of laws, rule, regulations and policies governing the retention and disposition of election records and material.
• Knowledge of HAVA and ADA requirements.
• Knowledge of voter registration procedures.
• Knowledge of operating principles of voting equipment and procedures for operation.
• Skill in using office equipment including computers with special emphasis in the use of voter registration software.
• Skill in troubleshooting and repairing computers and voting equipment.
• Skill in effectively communicating verbally and in writing.
• Ability to lift 50 lbs.

High School Diploma or G.E.D, and one (1) year of experience in elections work; or an equivalent combination of education, training and experience; AND be registered to vote; AND a valid driver's license; AND be Arizona Elections Officer Certified or have the ability to become Election Officer Certified at the next available training date.