Voter Services Temporary Support Staff (0726)

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Coconino County is hiring for a temporary full-time position in the Voter Registration division of the Recorder's Office. The role supports the public and county operations by handling forms, records, and phone inquiries, with overtime during peak election periods.

Ideal candidates will have clerical experience, be registered voters in the county, and hold a valid Arizona driver's license. Duties include data entry, document processing, and assisting with in-person voting and registration

Qualifications

• One year of clerical experience or equivalent education/background.
• Must be a registered voter in Coconino County.
• Must have a valid AZ Driver's license.

Responsibilities

• Receives, sorts, files and retrieves forms, correspondence and documents.
• Updates, checks and completes records, forms and documents.
• Verifies discrepancies and makes corrections.
• Processes documents to update and maintain files and records.
• Processes and distributes confidential and sensitive documents.
• Operates and maintains a variety of office equipment.
• Performs data entry.
• Answers incoming phone calls.
• Provides in-person early voting and registration services to the public.

Skills

Microsoft Suite

Data entry

Clerical office procedures

Phone handling

Education

High school diploma or equivalent

One year clerical experience

Job description

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. Note: This position is in the Voter Registration division of the Recorder's Office. This position requires flexibility as election schedules and workloads will vary. This is a temporary full-time position that is 40 hours per week or more. During peak election periods there will be mandatory overtime on evenings, weekends, and holidays. (Illustrative Only)

• Use of computer systems, Microsoft Suite, and other office machines

• Receives, sorts, files and retrieves forms, correspondence and documents

• Updates, checks and completes records, forms and documents

• Verifies discrepancies and makes corrections

• Processes documents to update and maintain files and records

• Processes and distributes confidential and sensitive documents

• Operates and maintains a variety of office equipment

• Performs data entry

• Answers incoming phone calls

• Provides in-person early voting and registration services to the public

Essential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions, repetitive motion (hand/wrist/ elbow/ shoulder) for computer work, filing telephones etc.; Vision Acuity (Near) computer work; hearing for communicating with others with phone calls, meetings; speech for telephone and ordinary conversation/ communication; touch for typing, filing, writing and phones.

One year experience in clerical work; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Must be a registered voter in Coconino County. Must have a valid AZ Driver's license.

ADDITIONAL REQUIREMENTS:

Must be able to complete a background check.

Preferred qualifications

Experience working an election in an administrative capacity (not just being a poll worker on Election Day); customer service and data entry/clerical experience and demonstrated accuracy and attention to detail.

The ideal candidate should be detail oriented and able to maintain accuracy in a repetitive work environment; a team player with excellent customer service, and data entry skills. The ideal candidate should be familiar with federal and state of Arizona election laws.

Considerable knowledge of:

• Filing methods
• Business English and spelling
• Office practices and procedures
• Word processing, spreadsheets, other computer applications and modern office equipment
• Rules and procedures of assigned department, including state and federal law

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.