Clerk & Recorder - Deputy Clerk I-III (Elections)

Park County Government; Fairplay (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Park County Government in Fairplay, Colorado is seeking a Deputy Clerk - Elections I, II, or III to perform administrative work in the Clerk & Recorder’s Office, primarily in the elections division responsible for maintaining voter registrations and administering the election process.

The role requires training and certification in HAVA, SOS rules, and election laws, with progression from I to III including increasing responsibilities and mandatory annual election training.

Qualifications

• Possess general office skills.
• Ability to work with the public.
• Valid Colorado Driver's License.
• Must pass background check.
• Deputy Clerk I-High school diploma or equivalent, must complete HAVA training and obtain election certification within one year of employment.
• Deputy Clerk II-High school diploma or equivalent; Election Certified; 1 year experience in elections; must complete annual election training.
• Deputy Clerk III-High school diploma or equivalent; Election Certified; 5+ years' experience in elections; must complete annual election training.

Responsibilities

• Maintains and preserves voter registrations and records.
• Supervises and supports temporary election staff and judges.
• Coordinates election logistics including ballot issuance and verification.
• Prepares election reports, poll books, and post-election documents.
• Supports recording and motor vehicle duties as needed.

Skills

General office skills

Public interaction

Driver's license (CO)

Background check

HAVA training

Election certification

Education

High school diploma or equivalent

Job description

General Purpose

The Deputy Clerk -Elections I, II, or III performs administrative work in the Clerk & Recorder’s Office for motor vehicle, recording and election functions. This position, however, is primarily assigned to the elections division which is responsible for maintaining voter registrations and administering the election process. Additional training and certification to acquire and maintain a highly technical knowledge of relevant laws and the rules, regulations, and policies of the Secretary of State pertaining to the election process is required as Deputy Clerk-Elections. The Deputy Clerk II level requires completion of HAVA training and certification and motor vehicle training during first year with progressively more complex and increased responsibilities assigned at the II and III levels.

Essential Duties And Responsibilities

Deputy Clerk I

• Training and knowledge of the Fair Campaign Practices Act and Help America Vote Act requirements to meet compliance in maintaining voter registrations and voter records.
• Executes and establishes the legal record of voter registrations for use by governmental and other official entities.
• Under the direction of the Clerk and/or Chief Deputy Clerk trains, supervises and provides support to temporary election staff and judges necessary for the completion of election-specific assignments. Maintains, administers and preserves accurate voter records including cancellations per SOS and/or other election agencies. Supervise and support VSPCs and VSPC staff.
• Maintain inventory of all elections and judges supplies and assemble them for distribution before each election.
• Coordinate/administer functions of the election process including issuance of ballots; oversight of scanning and signature verification for voted ballots; validation of voter eligibility for provisional ballots; issuance of emergency and replacement ballots as necessary.

Deputy Clerk II

• Performs all duties and responsibilities of Deputy Clerk I
• Examines and analyzes legal documentation submitted for election-related functions, ensuring accuracy and enforcing compliance with appropriate statutory regulations including but not limited to voter registration and voting; Fair Campaign Practices Act; and Help America Vote Act requirements.
• Ensure election equipment is properly working prior to each election.

Deputy Clerk III

• Performs all duties and responsibilities of Deputy Clerk I and II
• Prepare election reports, poll books, absentee reports and all post-election reports and abstracts.
• Prepare required weekly, monthly, semi-annual or annual reports or updates for submission to SOS; prepare records for archive as required.
• Participates in special projects assigned; identifies required resources and develops a plan for completion.
• Coordination of design and development of appropriate documentation and materials.
• Maintain accurate files for all candidate forms and financial reports.

Deputy Clerk I, II, and III-Other Duties Related to Recording and Motor Vehicle

• This position may be required other areas of the county for work and outside of the county for training.
• Other related duties as assigned may include motor vehicle and recording.

Knowledge, Skills, And Abilities

• Knowledge of election statutes, Fair Campaign Practice Act, and Help America Vote Act, preferred
• Ability to use technology to perform a variety of complex tasks
• Ability to answer candidate questions and advise them on reporting deadlines and financial reports
• Ability to monitor and review own work for accuracy and thoroughness
• Ability to multi-task and to plan and prioritize assignments
• Ability to communicate clearly and effectively in writing and verbally
• Ability read, interpret, and analyze information
• Ability to follow procedures and policies
• Ability to react under pressure in a professional manner and to approach difficult situations in a tactful manner
• Ability to work overtime during election periods

Job Titles Supervised

None. Deputy Clerk II -III (Elections) supervises Election Judges under the general supervision of the Chief Deputy Clerk (or Elections Supervisor) and/or Clerk & Recorder.

Nature Of Contact With Others

This position communicates with the public, other County staff, vendors, and representatives from local, state and/or federal agencies on a daily basis, both verbally and in person, to exchange information, provide documents, register voters, conduct election proceedings, and register motor vehicles.

Responsibility for property, materials, money, and confidential information

This position is responsible for the equipment used daily in the performance of the job including computers, phones, calculator, fax, county vehicle use, plat machine and microfiche machine. This position is also responsible for cash and checks collected as fees and taxes related to motor vehicle transactions, copies of documents or other related Clerk & Recorder business. Confidentiality of information used in the performance of the job duties is subject to the Colorado Open Records Act and any other applicable statue or law governing protected information.

Physical Requirements

Work is performed in an office environment exclusively with a significant amount of time spent using the office equipment as required above. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk and sit; to use hands and fingers and to reach with hands and arms. The employee is occasionally required to stand. The employee must be able to lift 20 lbs. occasionally.

Job Location

Park County Government, 856 Castello Avenue, Fairplay, Colorado

Qualifications

• Possess general office skills
• Ability to work with the public
• Valid Colorado Drivers License
• Must pass background check
• Deputy Clerk I-High school diploma or equivalent, must complete of HAVA training and obtain election certification within one year of employment
• Deputy Clerk II-High school diploma or equivalent; Election Certified; 1 year experience in elections; must complete annual election training
• Deputy Clerk III-High school diploma or equivalent; Election Certified; 5+ years' experience in elections; must complete annual election training

Miscellaneous Information

All offers of employment are conditional upon successful completion of a background check.

Park County is an EEO employer.