Elections Clerk

Emanuel County; Swainsboro (GA); On-site; USD 19,878 - 26,752; Full time

Benefits offered by this job

Competitive hourly pay

Collaborative team environment

Contribute to democracy

Training opportunities

Job summary

Emanuel County is seeking an Elections Clerk to support daily operations of the Elections Office, including maintaining voter records, preparing for elections, and managing materials.

The role reports to the Elections Superintendent and requires strong organization, reliability, and communication skills to handle busy election cycles with accuracy and integrity.

Qualifications

• Ability to learn and apply election-specific software and voter registration systems.
• Customer service experience or demonstrated ability to work effectively with the public.
• Comfortable handling confidential or time-sensitive documents.
• Must be able to report for duty outside of standard hours when necessary during elections.
• Ability to remain flexible and multitask during periods of high activity, such as elections.
• Strong written and verbal communication skills.
• Strong attention to detail.
• Strong organizational and record management skills.
• Ability to follow verbal and written instructions.
• Must possess and maintain a valid Georgia driver’s license and demonstrate a safe driving record.

Responsibilities

• Enter and update voter registration information in the statewide voter database and verify supporting documents.
• Assist with preparation for early voting, absentee voting, and Election Day logistics and materials.
• Organize materials, oaths, forms, and supplies; manage inventory for precincts.
• Support vote certification and reporting processes by compiling data and verifying documentation.
• Schedule and prepare meetings for the Board of Elections and maintain the master calendar.
• Perform general clerical tasks and respond to public inquiries with discretion.
• Provide courteous, accurate information to the public about registration, voting procedures, and election results.

Skills

Attention to detail

Organization

Communication skills

Public service mindset

Flexibility

Multitasking

Time management

Discretion

Customer service

Punctuality

Report for duty outside hours

Education

High school diploma or GED

Associate degree or higher preferred

Tools

Microsoft Office

Job description

Elections Clerk

The Elections Clerk supports the day-to-day operations of the Emanuel County Elections Office. This position answers directly to the Elections Superintendent and assists with maintaining accurate voter registration records, preparing for upcoming elections, managing election materials, and providing administrative and public communication support. The ideal candidate is detail-oriented, organized, and dependable, with strong communication skills and the ability to thrive in a fast-paced, deadline-driven environment, especially during election cycles.

Location

This position is based at the Davis–Thompson Building. Duties primarily take place in office or on location at an Emanuel County polling place. Out-of-county travel is not required. If travel becomes necessary, departments with county vehicles may provide one. If a county vehicle is not available or the department does not maintain a fleet (such as in the case of the Elections Department), use of a personal vehicle may be required. In those cases, mileage reimbursement will be provided in accordance with county policy. This position reports directly to the Elections Superintendent.

Job Duties

Voter Registration and Records Maintenance

Enters and updates voter registration information in the statewide voter database. Reviews, verifies, and files supporting documentation in accordance with state and federal election laws. Helps maintain accurate and up-to-date records for all active and inactive registered voters in Emanuel County.

Election Support and Preparation

Assists with preparation for early voting, absentee voting, and Election Day. Helps prepare precinct binders, absentee ballots, oaths, forms, and other election materials. Packs and organizes supply boxes for each precinct and assists with tracking inventory. Supports poll manager logistics and assists with pre- and post-election supply delivery and returns.

Post-Election and Certification Support

Assists with organizing returned materials and preparing documents required for vote certification and reporting to the Secretary of State. Supports staff in compiling data, reviewing precinct reports, and verifying paperwork for completeness and accuracy.

Board Coordination and Calendar Management

Assists with scheduling, confirming, and preparing meetings for the Emanuel County Board of Elections. Maintains the department’s master election calendar, ensuring key deadlines, required meetings, and legal notices are properly tracked. Supports the Elections Superintendent in meeting deadlines and compliance requirements.

Clerical and Administrative Assistance

Performs general office duties such as answering and returning phone calls, responding to public inquiries, filing voter documents, scanning and digitizing records, sorting incoming mail, and drafting correspondence. Maintains a clean and organized work environment and handles sensitive information with discretion.

Public Service and Communication

Provides courteous, accurate, and timely assistance to the public regarding voter registration status, absentee voting procedures, and general election-related questions. Assists with publishing election results, preparing legal advertisements, and updating department communication channels. Manages content updates and messaging on the Emanuel Elect Facebook page in coordination with the Elections Superintendent.

Other Duties as Assigned

Performs additional duties as assigned in support of the Emanuel County Elections Office and its Board of Elections.

Minimum Qualifications

• Ability to learn and apply election-specific software and voter registration systems
• Customer service experience or demonstrated ability to work effectively with the public
• Comfortable handling confidential or time-sensitive documents
• Must be able to report for duty outside of standard hours when necessary during elections
• Ability to remain flexible and multitask during periods of high activity, such as elections
• Strong written and verbal communication skills
• Strong attention to detail
• Strong organizational and record management skills
• Ability to follow verbal and written instructions
• High school diploma or General Education Diploma (GED)
• Must be able to perform light physical work, including lifting up to 20 pounds and handling tasks that require sitting, standing, stretching, bending, or walking for portions of the workday. (See also: compliance statement.)
• Basic computer proficiency, to include working knowledge of Microsoft Office
• Must possess and maintain a valid Georgia driver’s license and demonstrate a safe driving record in accordance with county insurance requirements
• Must be at least 21 years old
• Must be willing to follow county policies, procedures, and departmental standards, including but not limited to demonstrating professional conduct, maintaining punctuality, showing a commitment to public service, and serving as a positive representative of Emanuel County as an organization

Preferred Qualifications

• Associate or higher degree in political science or related field, technical school certificate OR at least 5 years equivalent experience
• Familiarity with election processes or voter registration systems
• Willingness to stay informed on current election laws and Secretary of State guidelines
• Basic social media skills and/or experience managing public-facing communication platforms

Pay Structure

Emanuel County uses a grade-and-step pay system. Classified as a Grade 4 position, the hourly pay range of $14.43 to $19.42 represents the minimum to maximum compensation assigned to this position’s grade. Starting pay is set at the time of hire and is based on relevant experience, education, certifications, and licensure, along with internal equity and County policy. Placement within the range is determined on a case-by-case basis, and not all employees begin at the minimum or progress through every step. Opportunities for advancement within the range occur through approved step increases, promotions, or reclassification.

• Competitive hourly pay
• Collaborative and supportive team environment
• Opportunity to contribute to a vital constitutional office with a direct role in preserving democracy and voter confidence across Emanuel County
• Access to modern voter registration systems and ballot management tools, plus training opportunities through state-certified programs and elections conferences
• Opportunity for growth and advancement within the elections office and broader county government

Pre-Employment Requirements

All candidates selected for employment with Emanuel County are required to successfully pass a criminal background check and a pre-employment drug screening as a condition of hire. All new hires are subject to a 90-day probationary period, during which performance and conduct will be evaluated to determine continued employment.

Americans with Disabilities Act ( ADA ) Compliance

In compliance with the ADA, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Emanuel County is an Equal Opportunity Employer.