Election & Records Specialist

Franklincountyil; Benton (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Franklin County Clerk's Office in Benton, Illinois, is seeking a full-time Clerk Assistant to support staff, process records requests, and maintain archival systems. The role includes assisting with voter registration processing during election periods and handling routine administrative tasks.

Candidates should have a valid driver's license, basic keyboarding skills, strong communication abilities, and the physical capability to lift up to 50 lbs.

Qualifications

• A valid Driver's License is required.
• Sufficient keyboarding experience to perform essential duties.
• Ability to communicate face-to-face and on the telephone.
• May be required to lift up to 50 lbs.

Responsibilities

• Assist all staff when needed.
• Process mail-in requests for vital records or land records.
• Look up vital records on computer or in books.
• Research recorded documents per customer requests.
• Assist with organizing archival materials and preparing brief descriptions of records.
• During Election Office seasons, perform technical/administrative duties: process voter registration apps and ballots, maintain registration files, and support election procedures.
• Develop and maintain records retention schedules and ensure compliance with procedures and standards.
• Update archival record system and indexes; prepare reports and support special projects.
• Maintain voter registration and election databases and assist with general election protocols.

Skills

Driver's license

Keyboarding

Communication skills

Lifting up to 50 lbs

Job description

Franklin County Clerk's Office in Benton, Illinois, is seeking a full-time Clerk Assistant to support staff, process records requests, and maintain archival systems. The role includes assisting with voter registration processing during election periods and handling routine administrative tasks.

Candidates should have a valid driver's license, basic keyboarding skills, strong communication abilities, and the physical capability to lift up to 50 lbs.