Election

Atchison; Atchison (KS); On-site; USD 32,000 - 46,000; Full time

Job summary

Atchison County Clerk's Office is seeking an Election/Clerical professional to provide clerical and administrative support, help register citizens to vote, and assist in daily election operations in the county office. Work follows established policies with limited supervision and requires accuracy in all tasks.

The role includes handling inquiries, data entry, and preparing ballots and publications, with some evening shifts during elections. Strong communication and confidentiality are essential.

Qualifications

• High school diploma or GED required.
• 1–2 years of clerical/secretarial experience preferred.
• Background check and post-offer drug screening required.
• Valid driver’s license required.

Responsibilities

• Answers the telephone and directs calls to the appropriate staff.
• Assists citizens with inquiries, voter registrations, and licenses.
• Performs data entry, scans voter registration cards, and prepares election materials.
• Assists with election preparation of ballots, publications, and advanced ballots.
• Balances records when necessary and prepares routine letters and reports.
• Maintains confidentiality and supports day‑to‑day office operations.
• Occasional evening work during voter registration and elections.

Skills

Problem solving

Spreadsheet

Independent work

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

# ElectionAtchison County Courthouse - Atchison, KS 66002## Description**Department: Clerk’s Office****Reports to: County Clerk****FLSA: Non-Exempt****Position Summary** Under the supervision of the County Clerk, the position of Election/Clerical performs a variety of responsible clerical and administrative support assignments, along with helping register citizens to vote and working elections and helping the County Clerk and deputy in day-to-day operations of the office. Work is performed within the framework of prescribed policies and procedures and once responsibilities are defined; limited supervision is required. Much of the work is confidential in nature and follows objectives and policies that are predetermined by Atchison County.**Essential Functions*** Answers the telephone and directs calls or messages to the appropriate person;* Assists citizens with inquiries and complaints;* Assists citizens with voter registrations;* Assists citizens with homestead filing* Assists citizens with obtaining boating and/or Hunting/Fishing licenses* Assists County Clerk with voter registrations; data entry, scanning of voter registration cards;* Assists County Clerk with election preparation of ballots, publications, advanced ballots;* Performs some evening work during voter registration and elections;* Records address changes and real estate transactions on the computer;* Split valuation change forms to appraiser;* Provides information or assistance to the public in connection with departmental matters;* Cross trains with other positions within the County which could include personal property, motor vehicle, daily statements and balancing;* Records County Commission minutes in the County Clerk’s or Deputy County Clerk’s absence;* Prepares letters, memorandums, reports and other forms;* Helps with balancing when necessary;* Completes all general clerical duties: mail, filing, typing and computer applications;* Complies with all county wide and departmental policies and procedures;* Exhibits positive attitude towards position, co-workers, supervisory personnel and members of the general public.* Strong attention to detail and accuracy* Assists in entering and processing invoices and County A/P**Secondary Functions*** Assists County Clerk, deputy and other clerks as needed;* Performs other related duties as deemed necessary or as required## Qualifications**Knowledge*** Thorough knowledge of general office procedures and practices;* Knowledge of real estate transfers, legal description, valuations, levies or other functions of the assigned department;* Knowledge of laws relating to the duties and responsibilities related to the assigned department;* Knowledge of fundamental procedures in accounting;* Knowledge of computerized bookkeeping systems;* Thorough knowledge of computer and data entry operations;* Knowledge of applicable departmental policies, procedures and regulations.**Skills*** Problem solving including handling citizen concerns and complaints and obtaining and utilizing information from various sources to assist citizens or other employees;* Skill in working with spreadsheet applications;* Skill in performance of varied administrative duties without supervision;* Skill in making independent and complex decisions in performance of assigned operations;* Skill in independent judgment and initiative within the areas of established policy;* Skill in operating various office machines with accuracy;* Skill in data entry and computer skills using Microsoft applications;* Good oral and written communication and interpersonal skills;* Good knowledge of mathematics, typing, filing and general office practices and procedures.**Abilities*** Ability to concentrate and maintain good attention to detail;* Ability to work with little or no supervision;* Ability to oversee the maintenance of involved records and to prepare or oversee the preparation of reports from the records;* Ability to operate a computer and related office equipment;* Ability to establish and maintain effective working relationships with other employees, officials and the public;* Ability to use good judgment to solve problems and make decisions;* Ability to follow oral and written instructions;* Ability to operate a computer, copier, fax machine, and related office equipment;* Ability to handle citizen concerns and complaints effectively;* Ability to legally operate a motor vehicle using a valid driver’s license.**Required Education and/or Experience*** High school diploma or GED;* One to two years or more experience in clerical, secretarial, or administrative work.**Preferred Education and/or Experience*** Advanced education in secretarial or related field;**Required Certifications and Licenses*** Valid Driver’s License;**Special Requirements*** Must pass background check; no felony convictions or disqualifying criminal history;* Must pass post offer physical and drug screen.**Working and Physical Conditions*** Position functions primarily in an office setting;* Communicate effectively in person, on the radio or telephone; make and receive phone calls;* Employee is frequently required to sit and use hands and fingers to handle or feel objects, tools, or controls and to reach with hands and arms;* Employee must occasionally lift and/or move up to 50 pounds;* Vision abilities required include close vision and the ability to adjust focus;* Mobility to complete errands, flexibility of body and manual dexterity;* Hand/eye coordination adequate to use office equipment as assigned;* Occasionally subject to noise in the work environment.The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.