Election

Atchison County; Lancaster (KS); In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Atchison County is seeking a Clerical person to perform a broad range of administrative support tasks under the supervision of the Director of Community Corrections. The role involves confidential record-keeping, meeting minutes, correspondence, and heavy data entry using Microsoft Office.

Typical duties include filing, answering phones, scheduling, mail processing, basic accounts payable entry, and assisting with drug testing for outside agencies. A valid driver's license is required.

Competenze

• High school diploma or GED required.
• One to two years or more experience in clerical/administrative work.
• Valid Driver’s License and ability to pass post-offer physical and drug screen.

Mansioni

• Performs clerical operations of a departmental office and maintains filing systems.
• Records and transcribes meetings; prepares minutes and correspondence.
• Answers calls, assists visitors, schedules appointments and travels.
• Processes invoices, pays outside agencies, and assists in drug testing.
• Operates office equipment; maintains confidentiality and adheres to policies.

Conoscenze

Typing 60 WPM

Oral and written communication

Interpersonal skills

Data entry

Computer applications

Formazione

High school diploma or GED

Strumenti

Microsoft Office

Descrizione del lavoro

Position SummaryUnder the general supervision of the Director of Community Corrections, the position of Clerical performs a variety of duties that require the full range of clerical and administrative support assignments. Work is performed within the framework of prescribed policies and procedures and once responsibilities are defined, limited supervision is required. Much of the work is confidential in nature. Follows objectives and policies that are predetermined by the County of Atchison.Essential Functions:Performs clerical operations of a departmental office,Maintains office filing systems;May assist with the preparation and maintenance of departmental budget;Orders office supplies with prior approval of director,Records and transcribes oral or machine dictation for official meetings, handles confidential or sensitive documents and correspondence; Prepares minutes of meetings;Composes and types correspondence;Answers the telephone and directs calls or messages to the appropriate person;Assists visitors and directs to the appropriate office or employee;Schedules and confirms appointments, meetings and travel arrangements;Receives, opens, sorts, and distributes the mail;Operates office equipment with speed and accuracy;Completes all general clerical duties: mail, filing, typing and computer applications;Assists in entering accounts payable invoice for the agency;Processes invoices and collects fees for charges from outside agencies;Assists in completing drug testing for outside agencies;Complies with all county wide and departmental policies and procedures;Exhibits positive attitude towards position, co-workers, supervisory personnel and members of the general public.Secondary Functions:Assists other staff members as requested;Performs other duties as assigned by Director or Advisory Board personnel.Knowledge:Considerable knowledge of basic office methods and procedures; spelling, punctuation, and grammar;Thorough knowledge of computer and data entry operations;Considerable knowledge of applicable departmental operations, policies, procedures and regulations, and record keeping procedures;Knowledge of computerized bookkeeping systems;Skills:Skills in typing accurately at a minimum rate of sixty (60) WPM;Good oral and written communication and interpersonal skills;Skills in operating standard office machines;Skill in performance of varied administrative duties without supervision;Skill in operating various office machines with accuracy;Skill in data entry and computer skills using Microsoft applications;Good knowledge of mathematics, typing, filing and general office practices and procedures.Abilities:Ability to establish and maintain records systems and prepare reports;Ability to prepare correspondence on routine matter and perform routine office management details independently;Ability to communicate effectively orally and written;Ability to establish and maintain effective working relationships with other employees, officials and the public;Ability to use good judgment to solve problems and make decisions;Ability to follow oral and written instructions;Ability to operate a computer, copier, fax machine, and related office equipment;Ability to handle citizen concerns and complaints effectively;Ability to legally operate a motor vehicle using a valid driver’s license.Working and Physical ConditionsPosition functions primarily in an office setting; generally sedentary and some light physical work;Communicate effectively in person, on the radio or telephone; make and receive phone calls;Employee is frequently required to sit and use hands and fingers to handle or feel objects, tools, or controls and to reach with hands and arms;Employee must occasionally lift and/or move up to 20 pounds;Employee must stand, walk, twist, pick up, sit, pinch, ride, grasp, pull, bend, crawl, push and perform a variety of other similar body movements;Vision abilities required include close vision and the ability to adjust focus;Mobility to complete errands, flexibility of body and manual dexterity;Hand/eye coordination adequate to use office equipment as assigned;Occasionally subject to noise in the work environment.Dress should be business professional unless designated otherwise by Director.Required Education and/or ExperienceHigh school diploma or GED;One to two years or more experience in clerical, secretarial, or administrative work.Required Certifications and LicensesValid Driver’s License;Special Requirements:Must pass post offer physical and drug screen.