EHS / HR Administrative Assistant

U.S. Tsubaki Power Transmission, LLC; Chicopee (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits effective on date of hire

401(k) match and profit sharing

Paid Time Off (PTO)

Education reimbursement

Flexible spending accounts

Job summary

A leading automotive supplier in Chicopee, Massachusetts is seeking an EHS/HR Administrative Assistant. The role involves ensuring compliance with safety regulations, supporting HR processes, and managing documentation. Ideal candidates will have 2-3 years of administrative experience, good communication skills, and proficiency in Microsoft Office. The company offers a comprehensive benefits package including health, PTO, and 401(k) matching. Join us to make a difference in a supportive environment.

Qualifications

• 2-3 years of administrative experience, preferably in HR or EHS.
• Experience with OSHA regulations and general industry standards.
• Basic understanding of relevant local and regional regulatory and legal requirements.

Responsibilities

• Provide comprehensive support for the entire EHS program.
• Manage calendars and schedule meetings.
• Assist with HR processes and maintain accurate documentation.

Skills

Communication skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Time management

Education

High school diploma or equivalent

Tools

Learning Management Software

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

2 days ago Be among the first 25 applicants

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki Automotive, LLC is an international tier‑one supplier of high‑speed chain drive systems to the automotive industry.

The EHS/HR Administrative Assistant provides administrative support to the Environmental Health & Safety (EHS) and Human Resources (HR) departments. This role ensures compliance with safety regulations, assists with HR processes, and maintains accurate documentation to support organizational goals.

Essential Duties and Responsibilities

Environmental Health & Safety (EHS)

• Provide comprehensive, administrative and organizational support for the entire EHS program.
• Support the overall Environmental Management System (EMS) to ensure compliance with all regulatory agencies on a local, state and federal level and conformance to the ISO14001 standard.
• Assist with providing and maintaining appropriate procedures, policies, and forms with regards to requests made by local, state and federal regulatory agencies.
• Assist with scheduling and coordinating safety training sessions.
• Ensure all required training records have been received from employees and that all such records are properly filed and catalogued in the QMS systems.
• Audit, update and maintain SDS for facilities, as well as the labeling program.
• Assist with ensuring hazardous waste is shipped off‑site to a licensed disposal company in accordance with State and Federal requirements.
• Assist to maintain, file and ensure manifests are compliant with State and Federal regulations for hazardous and non‑hazardous waste.
• Prepare reports related to incident tracking, audits, and inspections.
• Support the EHS team in implementing safety programs and initiatives.
• Conduct periodic equipment and inventory inspections (example: eyewash stations, fire extinguishers, etc.).
• Maintain filing systems (electronic and physical).

Human Resources (HR)

• Encourage and support associate and manager self‑service where available; otherwise, ensure accurate and timely entry of HR data (hires, data changes, terminations).
• Payroll‑timecard management; work with supervisors to avoid time‑card discrepancies such as time‑off balances and leaves of absence, and maintain compliance with all work rules.
• Maintain personnel filing system and record‑retention program per company policy.
• Assist with programs and activities such as annual benefits, open enrollment communications, year‑round wellness initiatives, recognition programs for length of service, retirement, picnics, breakfasts, and charitable events.
• Post internal notices on communication boards and monitors.
• Provide administrative support for recruitment, onboarding, and employee record management.
• Coordinate employee training sessions and maintain employee training records.
• Respond to employee inquiries and direct them to appropriate resources.

General Administrative Duties

• Manage calendars, schedule meetings, and prepare meeting materials.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with discretion.

Requirements

• High school diploma or equivalent preferred; equivalent relevant experience may be considered.
• 2–3 years of administrative experience, preferably in HR or EHS.
• Good communication skills, both written and verbal.
• Good attention to detail.
• Strong organizational and time‑management skills.
• Excellent Microsoft Office experience with emphasis on Outlook, Excel and PowerPoint.
• Learning Management Software experience and program design highly desired.
• Experience with OSHA regulations and general industry standards.
• Basic understanding of the business, including key safety and environmental issues.
• Ability to work with individuals across the organization, including management and customers.
• Basic understanding of relevant local and regional regulatory and legal requirements.
• Appropriate urgency when reacting to safety concerns.
• Connect well with others and possess an approachable demeanor.
• Ability to put differences aside when dealing with difficult situations.
• Demonstrate genuine concern for employees.

Learn more about U.S. Tsubaki at: www.ustsubaki.com/careers

U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire, dental and vision benefits effective on the first of the month following date of hire, Paid Time Off ("PTO"), 11 paid holidays, generous 401(k) match and profit sharing, annual bonus potential, life insurance, short and long‑term disability, flexible spending accounts, commuter benefits, education reimbursement, home and auto insurance discounts, and pet insurance.

The estimated salary range is meant to reflect an anticipated salary range for the position. We may pay more or less than the anticipated range based upon market data and other factors, which are subject to change. Individual pay is based on location, skills and expertise, experience, and other relevant factors.

Tsubaki is an Equal Opportunity Employer – Minorities/Females/Veterans/Disability