EHR Analyst, Medical Records

State of Wisconsin; Madison (WI); On-site; USD 79,000 - 87,000; Full time

Benefits offered by this job

3.5 weeks vacation

Health plan options starting at $47/mo

Pension plan with 7.2% employer match

Flexible spending accounts

Well Wisconsin Wellness Program

Employee assistance program

Public Service Loan Forgiveness

Job summary

State of Wisconsin at Central Wisconsin Center (CWC) in Madison is seeking a full-time Electronic Health Records (EHR) Analyst to work on-site during standard business hours, Monday through Friday. The role focuses on coordinating and implementing strategic planning for EHR systems and ensuring privacy compliance.

The position requires experience with health care records management, data analysis for health information sharing, and training staff on EHR usage.

Qualifications

• Experience leading projects or workgroups.
• Experience in health care records management including using an electronic health records system to review or interpret medical records.
• Experience developing and implementing quality improvement initiatives to improve service delivery, quality of care, or other similar initiatives.
• Experience interpreting and applying confidentiality laws such as HIPAA laws, statutes, and Personal Health/Personal Identification Information regulations.

Responsibilities

• Lead data mining and analysis to guide health information sharing and privacy policy improvements.
• Develop policies and strategic planning to improve quality of care.
• Participate in workgroups to assess EHR impact on end users, workflow design, and security.
• Serve as the program liaison to the EHR office to manage security roles and protect patient privacy.
• Collaborate with the administrative team to communicate health information policies and protocols.
• Provide training to CWC staff on EHR and related systems.
• Serve as CWC Privacy Officer.

Skills

Project leadership

Records management

Quality improvement

HIPAA knowledge

EHR systems understanding

Tools

EHR systems

Job description

Introduction

The Department of Health Services (DHS), Central Wisconsin Center (CWC) is recruiting for a full-time Electronic Health Records (EHR) Analyst. This position will work on-site at CWC during general business hours, Monday-Friday.

CWC is located at 317 Knutson Drive in Madison. CWC provides short-term and long-term residential services to assist people living with intellectual disabilities in acquiring the personal skills needed to reach their highest potential.

Our workers love what they do. But don’t take our word for it. Hear from our employees.

Benefits

CWC has a 24/7 fitness center, free parking, and is on the Madison Metro bus route. As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.


• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.


• Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!


• Several flex spending accounts: medical, dependent care, commuter, and High Deductible Health Savings.


• Well Wisconsin Wellness Program.


• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.


• Public Service Loan Forgiveness Program employer.

Position Summary

Responsibilities

As the EHR Analyst in the Medical Records Office, you will serve as the facility program and planning lead in coordinating and implementing strategic planning and facilitating organizational review of systems regarding EHR. Responsibilities will include:

• Working with CWC partners to design and develop data mining solutions for the purposes of analyzing data to guide recommendations and information to leadership for health information sharing and resident/client privacy protocol and policy improvements.


• Developing facility policies, procedures, and strategic planning that improve quality of care and services provided in accordance with all federal, state, and other regulatory agency requirements.


• Serving on workgroups to understand EHR system impact to end users, analyze content, participate in workflow design, identify and recommend changes, evaluate, and validate development within the EHR application.


• Serving as the program liaison to the EHR office to properly manage, access, and define security roles within the EHR system and protect patient privacy according to relevant codes and statutes.


• Collaborating with the administrative team to develop information sharing and communication plan goals and identify communication strategies related to health information policies and protocols.


• Providing consultation and training to CWC staff regarding the use of the EHR and other medical record-related systems.


• Serving as the CWC Privacy Officer.

Salary Information

The starting pay is between $38.00 to $42.00 per hour (approximately between $79,000 and $87,300 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Program and Policy Analyst Advanced and is in pay schedule/range 07/03.

Job Details

• All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.


• All appointees will be required to receive a TB test, which will be administered by CWC or medical personnel approved by the facility prior to their start date.


• DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have all the following:

• Experience leading projects or workgroups.


• Experience in health care records management including using an electronic health records system to review or interpret medical records.


• Experience developing and implementing quality improvement initiatives to improve service delivery, quality of care, or other similar initiatives.


• Experience interpreting and applying confidentiality laws such as HIPAA laws, statutes, and Personal Health/Personal Identification Information regulations.

Well-qualified applicants will also have one or more of the following:

• Experience designing or delivering training sessions.


• Experience configuring, administering, or supporting EHR systems.


• Experience testing or validating software in areas such as end user impact, content, workflow design, or security of information.

Your letter of qualifications and resume are each limited to two (2) pages. For a guide on developing your materials and what should be included.

Veterans

Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs.

Equal Opportunity

DHS is an Equal Opportunity and Affme.

Deadline to Apply

The deadline to apply is September 14 at 11:59 PM.