EHR Analyst, Medical Records

State of Wisconsin; Mendota (WI); On-site; USD 52,000 - 58,000; Full time

Job summary

Wisconsin Department of Health Services seeks an EHR Analyst in the Medical Records Office to lead strategic planning and coordinate EHR-related activities across the facility.

You will design data mining solutions with partners to guide leadership on health information sharing, resident privacy, and policy improvements, and you will train staff while serving as Privacy Officer and ensuring compliance with HIPAA and related regulations.

Qualifications

• Experience leading projects or workgroups.
• Experience in health care records management including using an electronic health records system to review or interpret medical records.
• Experience developing and implementing quality improvement initiatives to improve service delivery, quality of care, or other similar initiatives.
• Experience interpreting and applying confidentiality laws such as HIPAA laws, statutes, and Personal Health/Personal Identification Information regulations.

Responsibilities

• Coordinate and implement strategic planning for EHR within the Medical Records Office.
• Design and develop data mining solutions to analyze data guiding leadership on health information sharing and resident privacy.
• Develop facility policies and strategic planning to improve quality of care and services.
• Serve on workgroups to understand EHR impact, analyze content, design workflow, and validate EHR development.
• Serve as the program liaison to the EHR office to manage security roles and protect patient privacy.
• Collaborate with administration to develop information sharing and communication plan goals related to health information policies.
• Provide consultation and training to staff on EHR and related medical record systems.
• Serve as the CWC Privacy Officer.

Skills

Project leadership

Health records management

Quality improvement

HIPAA compliance

Tools

EHR software

Data mining

Security roles management

Job description

CWC is located at 317 Knutson Drive in Madison. CWC provides short-term and long-term residential services to assist people living with intellectual disabilities in acquiring the personal skills needed to reach their highest potential.

• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Several flex spending accounts: medical, dependent care, commuter, and High Deductible Health Savings.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

As the EHR Analyst in the Medical Records Office, you will serve as the facility program and planning lead in coordinating and implementing strategic planning and facilitating organizational review of systems regarding EHR. Responsibilities will include:

• Working with CWC partners to design and develop data mining solutions for the purposes of analyzing data to guide recommendations and information to leadership for health information sharing and resident/client privacy protocol and policy improvements.
• Developing facility policies, procedures, and strategic planning that improve quality of care and services provided in accordance with all federal, state, and other regulatory agency requirements.
• Serving on workgroups to understand EHR system impact to end users, analyze content, participate in workflow design, identify and recommend changes, evaluate, and validate development within the EHR application.
• Serving as the program liaison to the EHR office to properly manage, access, and define security roles within the EHR system and protect patient privacy according to relevant codes and statutes.
• Collaborating with the administrative team to develop information sharing and communication plan goals and identify communication strategies related to health information policies and protocols.
• Providing consultation and training to CWC staff regarding the use of the EHR and other medical record-related systems.
• Serving as the CWC Privacy Officer.

Salary Information

The starting pay is between $38.00 to $42.00 per hour (approximately between $79,000 and $87,300 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Program and Policy Analyst Advanced and is in pay schedule/range 07/03.

• All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• All appointees will be required to receive a TB test, which will be administered by CWC or medical personnel approved by the facility prior to their start date.
• DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have all the following:

• Experience leading projects or workgroups.
• Experience in health care records management including using an electronic health records system to review or interpret medical records.
• Experience developing and implementing quality improvement initiatives to improve service delivery, quality of care, or other similar initiatives.
• Experience interpreting and applying confidentiality laws such as HIPAA laws, statutes, and Personal Health/Personal Identification Information regulations.

Well-qualified applicants will also have one or more of the following:

• Experience designing or delivering training sessions.
• Experience configuring, administering, or supporting EHR systems.
• Experience testing or validating software in areas such as end user impact, content, workflow design, or security of information.

Your letter of qualifications and resume are each limited to two (2) pages. For a guide on developing your materials and what should be included, click here.

DHS is an Equal Opportunity and affirmative action employer.

Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is September 14 at 11:59 PM.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is not available after 4:30 PM on the deadline date. Late or incomplete applications will not be accepted.