EFNEP Administrative/Program Assistant

Tuskegee University; Tuskegee (AL); On-site; USD 35,000 - 45,000; Full time

Job summary

Tuskegee University is seeking an EFNEP Administrative/Program Assistant who will provide vital administrative support across nine counties. The role involves managing schedules, coordinating meetings, and ensuring effective communication among team members. Ideal candidates should possess a Bachelor's degree or equivalent administrative experience, with strong organizational and communication skills.

This position requires a proactive individual capable of multitasking in a fast-paced environment. Candidates must also have a valid driver’s license for travel to training sessions in the counties. Join us in making a difference in community health!

Qualifications

• Bachelor’s degree or equivalent experience in administration.
• Valid driver’s license and access to automobile for travel.

Responsibilities

• Provide comprehensive administrative support to EFNEP.
• Draft, review, and edit correspondence and data reports.
• Maintain organized records and filing systems.
• Coordinate travel arrangements for staff.
• Attend meetings and prepare meeting minutes.
• Serve as point of contact for data communications.
• Assist in developing presentations and reports.
• Track deadlines and deliverables for project management.
• Familiarize with the EFNEP WebNeers data system.

Skills

Knowledge in working with diverse community stakeholders

Knowledge of science and evidence-based food activities

Working knowledge of various computer software, such as Microsoft Office

Strong written and verbal communication skills

Excellent organizational skills and attention to detail

Ability to prepare and analyze data and figures

Education

Bachelor’s degree in business administration or a related field

Minimum of four years of administrative experience

Job description

Position Title

EFNEP Administrative/Program Assistant

Job Summary

This role supports EFNEP operations across nine Black Belt counties where the program is actively implemented. The position will provide high‑level support to EFNEP staff, including the Director, County Coordinator, and Nutrition Educators. You will play a vital role in ensuring the program runs smoothly by managing schedules, coordinating meetings, and facilitating effective communication among team members and community partners. The role requires a proactive, detail‑oriented individual with strong organizational skills and the ability to manage multiple tasks in a fast‑paced environment.

Responsibilities

• Provide comprehensive administrative support to EFNEP, including calendar management, appointment scheduling, and meeting coordination for staff.
• Draft, review, and edit correspondence, data reports, and various documents with accuracy and attention to detail.
• Maintain well‑organized records and filing systems to ensure efficient access to critical data and information.
• Coordinate all travel arrangements for the Director and staff, including preparing requisitions and reimbursements for lodging and transportation.
• Attend meetings, take detailed notes, and prepare and distribute meeting minutes to relevant stakeholders.
• Serve as the primary point of contact for internal and external data communications, responding to inquiries from the funding agency and directing them to appropriate personnel.
• Assist in the development of presentations and reports for in‑service meetings, trainings, and community outreach events.
• Support project management efforts by tracking deadlines, deliverables, and progress toward program goals.
• Learn to be very familiar with the online EFNEP WebNeers data system.

Qualifications

• Bachelor’s degree in business administration or a related field, or equivalent experience of a minimum of four years of administrative experience, preferably in a nonprofit or community‑based organization.
• A valid driver’s license and access to an automobile for travel for EFNEP training in the counties.

Physical Demands

• Ability to operate standard office equipment.
• Ability to walk short distances.
• Ability to lift and carry parcels, packages, and other items.
• Ability to view a computer terminal.

Skills and Attributes

• Knowledge in working with diverse community stakeholders.
• Knowledge of science and evidence‑based food activities.
• Working knowledge of various computer software, such as Microsoft Office.
• Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Excellent organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Ability to prepare and analyze data and figures.