Educational Clerkship Coordinator Full-Time

IHA; Boise (ID); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Market-competitive pay

Generous PTO

Comprehensive benefits from day one

Tuition reimbursement

Employee Assistance Programs

Job summary

Saint Alphonsus Health System in Boise is seeking an Educational Clerkship Coordinator to support the Idaho College of Osteopathic Medicine (ICOM) Regional Assistant Dean onsite at our Regional Medical Center. This contracted role focuses on coordinating clinical student placements, academic rotations, and related logistics for 3rd and 4th year medical students.

The ideal candidate will handle scheduling, records, and regulatory compliance, contribute to didactic programs, and collaborate across

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• 2 years of Medical Office experience required, preferably in a healthcare setting.
• Requires intermediate computer skills with an emphasis on Microsoft Office applications.
• Must have active driving privileges.

Responsibilities

• Provide administrative support to the Regional Assistant Dean, including monitoring student progress and performance.
• Coordinate logistics for didactic programs such as clinical case conferences, journal clubs, small group discussions, and professional development seminars.
• Schedule and coordinate meetings, interviews, appointments, and travel arrangements.
• Maintain and organize paperwork and files for students, preceptors, and the Regional Assistant Dean.
• Attend team meetings and training sessions for Clerkship Coordinators.
• Prepare and distribute correspondence, agendas, presentations, reports, and mail.
• Order departmental supplies and coordinate meetings and educational conferences.
• Respond to administrative inquiries via phone and email.
• Maintain departmental databases and records.
• Serve as a liaison between departments and external contacts representing ICOM and Saint Alphonsus.
• Develop and manage scheduling processes for hospital and ambulatory rotations, including electives.
• Provide rotation schedule information and directions to students and preceptors.
• Ensure student schedules comply with curriculum, policies, and procedures.
• Assist preceptors with student-related concerns.
• Ensure compliance with facility and regulatory standards for clinical placements.
• Compose and distribute educational and interdepartmental materials.
• Support special projects and other duties as assigned by leadership.

Skills

Critical thinking

Decision making

Multi-tasking

Time management

Organization

Attention to detail

Communication skills

Customer service

Confidentiality

Cultural sensitivity

Microsoft Office

Apple iWork

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Apple Pages

Apple Numbers

Apple Keynote

Job description

Description

At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care. The Graduate Medical Education Department is now hiring for a highly organized and adaptable Educational Clerkship Coordinator to work onsite at our Regional Medical Center in Boise!

• This position is a contracted position with the Idaho College of Osteopathic Medicine (ICOM). The current contract is for three years, with the possibility of being renewed. This position does quality for all benefits.

Employment Type

Full time

Shift

Day Shift

Position Summary

• As the Educational Clerkship Coordinator, you will provide administrative support to the Idaho College of Osteopathic Medicine (ICOM) Regional Assistant Dean, onsite at the Saint Alphonsus Regional Medical Center.
• You will be responsible for coordination of educational activities including clinical student placement for 3rd and 4th year medical students from ICOM, coordination of planned academic rotations as well as monitoring the progress and performance of students and preceptors.
• You will also work to ensure all facility and regulatory standards are met.
• The Graduate Medical Education (GME) Department at Saint Alphonsus exists to support local residencies and residents rotating within our health system, as well as graduate level students pursuing MD, DO, NP or PA professions.

What You Will Do

• Provide administrative support to the Regional Assistant Dean, including monitoring student progress and performance.
• Coordinate logistics for didactic programs such as clinical case conferences, journal clubs, small group discussions, and professional development seminars.
• Schedule and coordinate meetings, interviews, appointments, and travel arrangements.
• Maintain and organize paperwork and files for students, preceptors, and the Regional Assistant Dean.
• Attend team meetings and training sessions for Clerkship Coordinators.
• Prepare and distribute correspondence, agendas, presentations, reports, and mail.
• Order departmental supplies and coordinate meetings and educational conferences.
• Respond to administrative inquiries via phone and email.
• Maintain departmental databases and records.

Student & Clerkship Coordination

• Serve as a liaison between departments and external contacts representing ICOM and Saint Alphonsus.
• Develop and manage scheduling processes for hospital and ambulatory rotations, including electives.
• Provide rotation schedule information and directions to students and preceptors.
• Ensure student schedules comply with curriculum, policies, and procedures.
• Assist preceptors with student-related concerns.
• Ensure compliance with facility and regulatory standards for clinical placements.
• Compose and distribute educational and interdepartmental materials.
• Support special projects and other duties as assigned by leadership.

An Ideal Candidate Will Have

• An interest in working with students and the medical field;
• Strong critical thinking and decision-making skills and able to work with minimal supervision in a team environment.
• Ability to work in a stressful environment and take appropriate action.
• Demonstrated proficiency in multi-tasking, flexibility, time management, organization, attention to detail and professionalism.
• Intermediate computer skills with an emphasis on Microsoft Office applications.
• Knowledge of Apple products – Pages, Numbers and Keynote applications.
• Excellent verbal and written communication skills.
• Outstanding customer service skills and email/phone etiquette.
• Ability to maintain confidentiality of information and data with strong organization and planning skills.
• Ability to interact with individuals from different cultures and the ability to professionally represent the Idaho College of Osteopathic Medicine.

Education/Experience Requirements

• High school diploma or equivalent required. Associate degree preferred.
• 2 years of Medical Office experience required, preferably in a healthcare setting.
• Previous experience in a professional healthcare environment.
• Requires intermediate computer skills with an emphasis on Microsoft Office applications.
• Must have active driving privileges. If, during the course of employment, driving privileges change or colleague receives a driving citation, the colleague is required to notify their supervisor and/or HR.

Why Saint Alphonsus?

• We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one.
• Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop.
• We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow.

Saint Alphonsus Facility Information

Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 73 clinic locations. Through innovative technologies, compassionate staff, and healing environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.

• Forbes America's Best Large Employers 2025;
• Top 15 Health Systems in the country by IBM Watson Health;
• The region's most advanced Trauma Center (Level II);
• Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life.

Visit www.saintalphonsus.org/careers to learn more!

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.