Educational Activities Project Manager (E6138)

Institute of Electrical and Electronics Engineers, Inc.; Piscataway Township (NJ); On-site; USD 95,000 - 125,000; Full time

Job summary

Institute of Electrical and Electronics Engineers, Inc. Educational Activities seeks an experienced project manager to coordinate initiative work, provide indirect leadership to contributors, and ensure timely delivery of reporting, systems, and process work streams.

The EA Project Manager will apply structured project management principles to support staff, volunteers, and contract resources in achieving project goals, deliverables, and schedules within a matrixed environment across EA programs.

Responsibilities

• Manage EA portfolio tracking and align work to EA goals and governance timelines.
• Establish annual dashboard schedule and develop templates.
• Standardize project documentation, reporting, and deliverable reviews.
• Serve as SME for project management tools and guidance to contributors.
• Generate reports on status, progress, and risk for leadership review.
• Prepare executive presentations to support decisions and communications.
• Support EA dashboards and data-driven decision-making.
• Define project scope with leadership; create work plans, schedules, estimates, and success measures.
• Manage stakeholder engagement with staff and volunteers.
• Create detailed work plans and sequence activities.
• Document records, manage reports for management/partners, maintain communications.
• Monitor progress, adjust plans, and close with lessons learned.
• Oversee logistics and activities per IEEE policies.
• Oversee vendors/contractors; ensure deliverables meet requirements.
• Generate reports on status/risk for leadership review.
• Ensure records organized and secured.

Job description

Job Summary The role coordinates initiative work for Educational Activities providing indirect leadership (coaching, coordination, priority setting) to contributors supporting reporting, systems, and process work streams. The EA Project Manager provides overall planning, coordination, reporting, and task management for assigned projects within the IEEE Educational Activities portfolio. This position applies structured project management principles to support staff, volunteers, and contract resources in achieving project goals, deliverables, and schedules. The individual ensures effective coordination between all stakeholders, maintains engagement of project teams and contributors, and provides recommendations to EA Leadership for the resolution of any obstacles impacting project objectives. This role supports initiatives across EA's Student & Academic and Continuing Professional Education and IEEE efforts that are lead within the EA strucutre. The incumbent must have the initiative, organizational ability, and experience to lead an active and diverse project portfolio with minimal supervision, operating within a matrixed and highly collaborative environment. Key Responsibilities

Overall Department Project Management Support

• Manage EA portfolio tracking (programs, products and services) planning; align work to EA goals, IEEE policies, and governance timelines
• Establish annual dashboard schedule, develop templates and engage staff to develop as needed
• Standardize project documentation, status reporting, and deliverable reviews across teams
• Serves as SME for project management tools and provides guidance to project contributors
• Generate reports on project status, progress, and risk assessments for stakeholder leadership review
• Prepare executive level presentations and analysis to support volunteer and staff leadership decisions and communications
• Support EA wide reporting dashboards and metrics to promote transparency and data-driven decision-making

Project Management of Identified EA Initiatives

• Define project scope with leadership stakeholders; established work plans, schedules, resource estimates, and success measures; including touch points to ensure execution according to plan
• Manage stakeholder engagement where staff and volunteer leadership may provide indirect guidance to project contributors
• Create detailed work plans that identify and sequence activities needed to successfully complete each project
• Establish documentation and record keeping, prepare project reports for management/partners, and maintain regular stakeholder communications
• Monitor progress and quality, adjust plans as necessary, and close out with results, lessons learned
• Manage day-to-day logistics and project activities in accordance with IEEE policies and procedures
• Oversee assigned vendors or contractors, ensuring deliverables meet performance and contractual requirements
• Generate reports on project status, progress, and risk assessments for stakeholder leadership review
• Ensure all project information and records are properly organized, documented, and secured