Education Programs Specialist

Weill Cornell Medicine - Qatar; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Weill Cornell Medicine - Qatar is seeking an administrative and program support professional to assist residency and/or fellowship programs within the department. Under direction, you will coordinate recruitment, credentialing, onboarding, evaluations, and documentation to ensure smooth operation.

The role requires strong written and verbal communication, exceptional organizational skills, and the ability to multi-task in a fast-paced academic medical center.

Qualifications

• Excellent communication skills (verbal and written).
• Demonstrated organizational skills and attention to detail.
• Ability to multi-task and prioritize work.

Responsibilities

• Coordinates administrative functions of the residency and/or fellowship program, including recruitment, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for residents, fellows, observers, visitors and volunteers.
• Ensures compliance with ACGME guidelines and prepares documentation for audits and re-accreditation.
• Organizes and prepares evaluations, including performance reviews and program committee meetings.
• Guides faculty, trainees and staff to ensure regulatory requirements and deadlines are met.
• Manages health assessments, training and other regulatory requirements and tracks compliance.
• Coordinates the National Residency/Fellowship Match program and the residency/fellowship interview process.
• Processes reimbursements and program-related expenses, ensuring prompt payment and tracking.

Skills

Communication

Organizational skills

Multi-tasking

Education

High School Diploma

Bachelor's degree preferred

Job description

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Position Summary

Under direction, provides administrative and program support to the residency and/or fellowship programs within the department.

Job Responsibilities

• Coordinates the administrative functions of the department’s fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers.
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.
• Remains current on all regulations, policies and requirements of various regulatory bodies. Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.
• Coordinates and tracks compliance with mandatory Medical College and Hopsital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.
• Coordinates the administrative functions of the National Residency/Fellowship Match program.
• Manages all facets of the residency/fellowship interview process
• Processes residents/fellows reimbursements . Processes education program related expenses, ensures prompt payment and track expenses.
• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.
• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.
• Promotes divisional/fellowship activities through approved divisional social media accounts.
• Assists Chief and Division Administrator with scheduling, coordination, and other divisional needs, as necessary

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 3 years of related experience in an academic medical center.

Knowledge, Skills and Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

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