Education Programs Specialist

Weill Cornell Medicine; New York (NY); On-site; USD 79,755,000 - 91,339,000; Full time

Job summary

Weill Cornell Medicine's Infectious Diseases department seeks an Education Programs Specialist to provide administrative and program support for residency and fellowship activities at the Upper East Side location.

You will coordinate recruitment, onboarding, credentialing, annual health assessments, and accreditation processes, ensuring ACGME compliance and smooth program operations for residents, fellows, observers and staff.

Qualifications

• Bachelor's degree is preferred.
• Approximately 3 years of related experience in an academic medical center.
• Excellent communication skills (verbal and written) and strong organizational abilities.

Responsibilities

• Coordinate fellowship/residency program administration, including recruitment, orientation, credentialing, and evaluation.
• Manage appointment, onboarding, and off-boarding for residents, fellows, observers, visitors and volunteers.
• Ensure compliance with ACGME guidelines and prepare documentation for audits and re-accreditation.
• Organize resident/fellow evaluations, including performance reviews and CCC meetings.
• Track regulatory requirements and health assessments, trainings and faculty development reviews.
• Coordinate the National Residency/Fellowship Match processes.
• Oversee interview processes and reimbursements; manage program expenses.

Skills

Excellent communication

Organizational skills

Multitasking

Education

Bachelor's degree (preferred)

Job description

Title: Education Programs Specialist

Location: Upper East Side

Org Unit: Infectious Diseases

Work Days

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $31.81 - $36.43

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under direction, provides administrative and program support to the residency and/or fellowship programs within the department.

Job Responsibilities

• Coordinates the administrative functions of the department's fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers.
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.
• Remains current on all regulations, policies and requirements of various regulatory bodies. Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.
• Coordinates and tracks compliance with mandatory Medical College and Hopsital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.
• Coordinates the administrative functions of the National Residency/Fellowship Match program.
• Manages all facets of the residency/fellowship interview process
• Processes residents/fellows reimbursements . Processes education program related expenses, ensures prompt payment and track expenses.
• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.
• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.
• Promotes divisional/fellowship activities through approved divisional social media accounts.
• Assists Chief and Division Administrator with scheduling, coordination, and other divisional needs, as necessary

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 3 years of related experience in an academic medical center.

Knowledge, Skills And Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Working Conditions/Physical Demands

Standard office work

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