Coordinator, Development

Carnegie Hall Corporation; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Carnegie Hall seeks a Coordinator, Development in New York to provide general and specialized support to the Chief Development Officer and the Development Department. The role offers exposure to one of the world’s premier performing arts organizations.

You will manage scheduling, assist with donor reports and letters, conduct prospect research, and help streamline communications across departments while maintaining strict confidentiality in a fast-paced setting.

Qualifications

• Excellent verbal and written communication skills.
• Ability to exercise judgment, decorum and diplomacy.
• Ability to handle multiple projects with high attention to detail.
• Ability to work with information systems and database tools.

Responsibilities

• Scheduling appointments and meetings with agendas and minutes.
• Assisting with donor reports, solicitation letters, and acknowledgments.
• Assisting with prospect research and proposal development.
• Coordinating intra-department communications and with other departments.
• Tracking open projects and correspondence within the department and externally.
• Creating monthly expense statements for the Chief Development Officer.
• Maintaining donor lists in the database and ensuring accuracy.
• Providing coverage for the Executive Assistant when needed.
• Performing related duties and special projects as assigned.
• Assisting with performances and events attendance as needed.

Skills

Verbal communication

Written communication

Discretion/confidentiality

Multitasking

Calm under pressure

Information systems

Job description

Carnegie Hall, 881 7th Avenue, New York, New York, United States of America

Job Description

Posted Monday, August 3, 2026 at 4:00 AM

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.

Department: Development

Title of Position: Coordinator, Development

Reports to Position: Chief Development Officer

Carnegie Hall seeks to fill the position of Coordinator, Development who provides general and specialized support to the Chief Development Officer, the Development Department more broadly, and adjunct support to the office of the Executive and Artistic Director, as needed.

Responsibilities:

• Scheduling appointments and meetings, accompanied by preparation of agendas and minutes
• Assisting with writing and coordinating the production of donor reports, solicitation letters, and special acknowledgment letters
• Assisting with prospect research and proposal development for various departments within Development, as needed
• Coordinating and streamlining communications within the Development Department, and with other departments within the Administration
• Tracking all open projects within the department and track correspondence as it routes through the department and externally
• Creating monthly expense statements for the Chief Development Officer
• Assisting with database entry and maintenance of donor lists including assurance of database accuracy
• Maintaining files and database portfolio
• Providing support when the Executive Assistant is absent
• Performing other related duties and special projects as assigned
• Assisting with and attending performances and events as needed

Qualifications:

• Some music or other arts/humanities background preferred.
• Must demonstrate excellent verbal and written communication skills; and have the ability to exercise excellent judgment, decorum, and diplomacy in all interactions.
• Ability to work with minimal supervision and maintain a high level of confidentiality required .
• Must be able to accurately handle diverse projects and a large volume of detailed work simultaneously and use good judgment in prioritizing work.
• Must be able to remain calm and focused in a high-paced environment.
• Must demonstrate the ability to work with information systems and software systems.

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.

Carnegie Hall, 881 7th Avenue, New York, New York, United States of America