Education Programs & Grants Coordinator

Tufts Medicine; Boston (MA); On-site; USD 44,779 - 55,978; Full time

Job summary

Tufts Medicine in Boston seeks a professional contributor to coordinate projects from initiation to completion, liaising between project management, planning, the project team, and line management. The role involves administration, schedule management, and reporting to ensure productivity, quality, and client satisfaction.

This position provides high-quality program support to faculty, staff, and affiliated organizations, with emphasis on customer service, data handling, and process improvement.

Qualifications

• Bachelor’s degree in a business-related field.
• Three (3) years of related experience in academics or healthcare.
• Five (5) years of related experience in academics or healthcare.

Responsibilities

• Process requests and inquiries for information and/or materials.
• Assist with preparing and submitting grant proposals for continued program funding, including collecting and maintaining data, compiling files with faculty CVs and biosketches, editing text, and mailing proposals to funding agencies.
• Self-address inquiries about programs and other promotional initiatives.
• Act as the first contact point and provide excellent customer service, internally and externally.
• Keep Administrative Leadership informed of any urgencies or irregularities in business operations.
• Manage calendars, schedule meetings with all organizational levels and external constituencies, and organize travel.
• Establish and manage a file-keeping system.
• Order supplies and track inventory.
• Maintain staff and committee lists; update as mandatory.
• Handle meeting logistics and agenda preparation, and distribute materials for meetings and conference calls.
• Communicate regularly with administrative staff and faculty about programmatic initiatives and activities.
• Support the preparation of presentation materials, reports, and organizational manuals.
• Provide general administrative support for retreats and other special events as mandatory.

Skills

Project coordination

Administrative support

Customer service

Calendar management

Data reporting

MS Office

Interpersonal skills

Communication skills

Time management

Project management

Education

Bachelor’s degree in business-related field

Tools

Microsoft Office Suite

Visio

Job description

Tufts Medicine in Boston seeks a professional contributor to coordinate projects from initiation to completion, liaising between project management, planning, the project team, and line management. The role involves administration, schedule management, and reporting to ensure productivity, quality, and client satisfaction.

This position provides high-quality program support to faculty, staff, and affiliated organizations, with emphasis on customer service, data handling, and process improvement.