Education Programs Coordinator - Hybrid - 141410

University of California San Diego; San Diego (CA); Hybrid; USD 68,000 - 100,000; Full time

Job summary

The University of California, San Diego Health is seeking an Education Programs Coordinator in the Department of Pediatrics. This role provides coordination for Medical Education Programs, clerkships, and residency activities within a large academic health system.

The incumbent will manage clerkships, NBME exam logistics, learner scheduling, and program accreditation while communicating with students, faculty, and site coordinators. Hybrid onsite/remote work is available.

Qualifications

• 6+ years of related experience, education, or both.
• Broad knowledge of policies and health professions education.
• Ability to develop and implement processes and systems.
• Strong written and verbal communication and professional interaction.
• Interpersonal skills to work with learners, faculty, and staff.
• Excellent organizational skills and attention to detail.
• Familiarity with educational tech and databases.

Responsibilities

• Coordinate Medical Education Programs for Pediatrics education.
• Manage Clerkships (Pediatrics 401) and Subinternships (Pediatrics 427).
• Maintain schedules and enrollments in MedHub; coordinate site assignments.
• Support NBME exams, proctoring, and testing procedures.
• Oversee Residency Program operations in collaboration with leadership.

Skills

Six years experience

Bachelor's degree in related field

Communication skills

Interpersonal skills

Organizational skills

Educational technology knowledge

Data analysis and reporting

Education

Bachelor’s degree in related area

Job description

Payroll Title: HEALTH PROFNS EDUC SPEC 2 CX

Department: PEDIATRICS

Hiring Pay Scale: $32.75 - $47.70 / Hour

Worksite: Rady Children's Hospital

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141410 Education Programs Coordinator - Hybrid

Filing Deadline: Tue 9/29/2026

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

Department of Pediatrics is one of the largest departments within the UCSD School of Medicine with comprehensive clinical programs, extensive basic science and clinical research, and diverse educational opportunities for students, residents and fellows. The internationally renowned faculty play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as more than 300 professional, research and administrative staff who along with the department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic cutting-edge research, clinical, and educational environment.

Under supervision, the Education Programs Coordinator will provide coordination for the Medical Education Programs within the Department of Pediatrics.

MEDICAL STUDENT CLERKSHIPS: Independent responsibility for the day-to-day operations of the Pediatrics 401 Clerkship and Pediatrics 427 Subinternship.

Responsibilities include maintaining student schedules and enrollments in systems such as MedHub, coordinating clinical site assignments, and ensuring timely posting and communication of clerkship materials, requirements, and schedules. The incumbent monitors student completion of clerkship requirements and supports evaluation and grading processes, including facilitating mid-clerkship feedback and rotation evaluations. The role also assists with coordinating assessments, including NBME shelf examinations, by supporting exam logistics, proctoring, and adherence to established testing procedures.

The incumbent communicates regularly with students, faculty, residents, and site coordinators to provide guidance on established policies, procedures, and timelines. Incumbent will make operational decisions with a large degree of independence, collaborating with the Clerkship Directors, Department Leadership, and the Undergraduate Medical Education (UGME) Office.

RESIDENCY PROGRAM:Manage for the operations of educational projects within the Pediatric Residency Program. Provide general support to the residency program as needed. Incumbent will make operational decisions with a large degree of independence, collaborating with the Pediatric Residency Program leadership team and Graduate Medical Education (GME) Office.

The incumbent applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. May assist with special projects and events within the Department, provide back-up support as needed, and perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training.


• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.


• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.


• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Must have excellent communication skills.


• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.


• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision.


• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.


• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.


• Ability to complete work and meet established deadlines in an accurate and timely manner.


• Demonstrated ability to analyze and seek solutions to enhance user experience.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.


• Requires occasional overtime during peak periods such as residency recruitment

Pay Transparency Act

Annual Full Pay Range: $68,382 - $99,598 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.75 - $47.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy


• UC Anti-Discrimination Policy


• Abusive Conduct in the Workplace