Project Coordinator - Hybrid

University of California San Diego; San Diego (CA); Hybrid; USD 90,000 - 125,000; Full time

Job summary

UC San Diego Health is seeking a Project Coordinator to support the delivery of healthcare operational and strategic initiatives. The role requires independent management of day-to-day project execution within defined scope and timelines.

You will translate priorities into structured plans, coordinate cross-functional teams, and track decisions, risks, and milestones while ensuring implementation success and measurable outcomes.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training.
• Experience and proven success in organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.
• Has thorough knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.
• Demonstrates analytical, problem-solving, project planning and implementation skills.
• Skilled in facilitation, consulting and relationship building.
• Possesses effective verbal and written communication skills.
• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained.

Responsibilities

• Manage the day-to-day execution of assigned healthcare operational and strategic projects within defined scope, objectives, and timelines.
• Develop and maintain project plans, milestones, workplans, action logs, decision logs, risk/issue tracking, status reports, and other standard project management documentation.
• Coordinate cross-functional stakeholders, facilitate project meetings, document decisions and next steps, establish accountability for deliverables, and proactively follow up to maintain progress.
• Identify project risks, barriers, dependencies, and deviations from established scope or timeline; develop mitigation approaches when appropriate and elevate issues requiring leaders decisions.
• Support implementation of new or redesigned operational workflows, processes, programs, and services, including implementation readiness, stakeholder communication, training coordination, and adoption activities.
• Apply structured problem-solving and process-improvement methods—including process mapping, root cause analysis, and data analysis to support implementation and improvement activities.
• Partner with project sponsors, operational leaders, subject-matter experts, and other stakeholders to translate defined objectives into executable workplans and measurable deliverables.
• Monitor project performance and outcomes and support formal project closeout, including documentation of results, lessons learned, outstanding operational ownership, and improvement opportunities.

Skills

Project management

Stakeholder coordination

Meeting facilitation

Risk management

Communication

Analytical thinking

Problem solving

Education

Bachelor's degree in related field

Master's degree in Healthcare Administration or related field

Job description

Payroll Title: ORGANIZATIONAL CNSLT 3

Department: FAC PRAC ADMINISTRATION

Hiring Pay Scale: $90,000 - $125,000 / Year

Worksite: Lightwave Avenue

Appointment Type: Contract

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141340 Project Coordinator - Hybrid

Filing Deadline: Thu 9/24/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

This position is a contract position with the possibility of extension/career conversion.

This position will work a hybrid schedule which includes a combination of working both onsite at Lightwave Ave (San Diego, CA) and remote.

DESCRIPTION

The Project Coordinator within the Department of Transformation supports the implementation and delivery of defined healthcare operational and strategic initiatives across UC San Diego Health. Working within established project scope, objectives, and governance, the Project Coordinator translates defined priorities into structured project plans, coordinates cross-functional work, manages timelines and dependencies, facilitates meetings, tracks decisions and action items, identifies and escalates risks, and drives work through implementation and closeout.

This position is intended for a candidate with an established foundation in formal project management who can independently manage the day-to-day execution of assigned projects and workstreams. The successful candidate should have demonstrated experience using standard project management practices and tools to organize work, maintain accountability, engage stakeholders, resolve implementation barriers, and deliver measurable results. While project sponsors and department leadership will generally establish strategic direction and initial scope, the Project Coordinator is expected to independently develop and maintain the structure necessary to move work from planning through implementation.

Projects may support system-wide growth and access, care delivery transformation, operating efficiency, workflow redesign, and other enterprise priorities. Because the work occurs within a complex academic medical center, candidates should demonstrate an understanding of healthcare administration and operations and the ability to coordinate work across clinical, administrative, and technical stakeholders.

KEY RESPONSIBILITIES

• Manage the day-to-day execution of assigned healthcare operational and strategic projects within defined scope, objectives, and timelines.
• Develop and maintain project plans, milestones, workplans, action logs, decision logs, risk/issue tracking, status reports, and other standard project management documentation.
• Coordinate cross-functional stakeholders, facilitate project meetings, document decisions and next steps, establish accountability for deliverables, and proactively follow up to maintain progress.
• Identify project risks, barriers, dependencies, and deviations from established scope or timeline; develop mitigation approaches when appropriate and elevate issues requiring leaders decisions.
• Support implementation of new or redesigned operational workflows, processes, programs, and services, including implementation readiness, stakeholder communication, training coordination, and adoption activities.
• Apply structured problem-solving and process-improvement methods—including process mapping, root cause analysis, and data analysis to support implementation and improvement activities.
• Partner with project sponsors, operational leaders, subject-matter experts, and other stakeholders to translate defined objectives into executable workplans and measurable deliverables.
• Monitor project performance and outcomes and support formal project closeout, including documentation of results, lessons learned, outstanding operational ownership, and improvement opportunities.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor’s degree in related area plus three (3) years of related experience/training. Related experience in project or program implementation within healthcare administration, healthcare operations, health system administration, or a similarly complex service-delivery environment including direct application of structured project management practices such as developing and managing project plans and timelines; coordinating cross-functional stakeholders; facilitating project meetings; tracking deliverables, risks, issues, decisions, and dependencies; communicating project status; and supporting implementation through completion.

• Experience and proven success in organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.

• Has thorough knowledge of the organizational development and effectiveness field, theories, models to assess, design and implement customized organizational interventions.

• Demonstrates analytical, problem-solving, project planning and implementation skills.

• Skilled in facilitation, consulting and relationship building.

• Possesses effective verbal and written communication skills.

• Demonstrates ability to learn quickly, reason, synthesize and generalize based on information obtained.

• Ability to focus on priorities, strategies, and vision.

• Ability to coach, facilitate, and influence people.

PREFERRED QUALIFICATIONS

• Master's degree in Healthcare Administration, Public Health, Business Administration, or a related field.

• Demonstrated project management experience within a health system, hospital, medical group, ambulatory care environment, or academic medical center.

• Completion of a healthcare Administrative Fellowship.

• Formal coursework, training, or certification in project management principles and methodologies (e.g., CAPM, PMP or equivalent).

• Demonstrated experience developing and maintaining standard project management artifacts, including project plans, timelines, status reports, risk/issue logs, decision logs, and action trackers.

• Experience coordinating cross-functional healthcare projects involving operational, clinical, administrative, and/or technical stakeholders.

• Training or experience in change management principles and methodologies.

• Training or experience with process improvement methodologies such as Lean or Six Sigma, including application of structured problem-solving techniques such as process mapping and root cause analysis.

• Experience supporting implementation of new or redesigned healthcare workflows, programs, services, or operational processes.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $90,600 - $166,400 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $43.39 - $79.69

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

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• Abusive Conduct in the Workplace