Education Programs Admin & Scheduling Coordinator

Wave Hill; New York (NY); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Pension plan

Paid time off

Life insurance

Job summary

Wave Hill is seeking an Administrative Assistant to support the Director of Education. The role handles room reservations, catering, and technology needs, and supports budgeting, archiving, and outreach projects for school communities and families.

You will respond to inquiries, process payments, update Altru databases, and generate monthly/quarterly reports. A Bachelor’s or Associate’s degree plus 1–2 years’ office experience is required, with MS Office and CRM familiarity.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–2 years’ experience in an office environment.
• Ability to manage multiple projects and high volume requests.
• Strong customer service and communication skills.
• Experience with education/cultural institutions a plus.

Responsibilities

• Provide general administrative duties for the Director, including room reservations and coordinating catering/tech needs.
• Support departmental projects and archival/digitalization efforts under the Director of Education.
• Respond to inquiries via education and school program email.
• Ensure program accuracy and process payments using the reservation system.
• Maintain and query department databases in Altru.

Skills

Multitask well

Customer service

Verbal and written comms

Teamwork

Organizational skills

Interpersonal skills

Education

Bachelor’s degree

Associate’s degree + commensurate experience

Tools

Microsoft Office Suite

Altru CRM

Job description

Wave Hill is seeking an Administrative Assistant to support the Director of Education. The role handles room reservations, catering, and technology needs, and supports budgeting, archiving, and outreach projects for school communities and families.

You will respond to inquiries, process payments, update Altru databases, and generate monthly/quarterly reports. A Bachelor’s or Associate’s degree plus 1–2 years’ office experience is required, with MS Office and CRM familiarity.