Education Program Specialist 3 - CTSI

Ohio State University; Columbus (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Ohio State University is seeking an Education Program Specialist 3 in Columbus, OH. This role supports administration, coordination, and evaluation of CTSI Investigator Career Development programs, serving graduate students, residents, fellows, and junior faculty.

You will coordinate workshops, maintain training resources, and ensure NIH grant compliance while collaborating with CTSI leadership to improve long-term program outcomes.

Qualifications

• Bachelor's degree or equivalent experience required.
• Advanced degree in a relevant field is desirable.
• 4 years of relevant experience required.
• 4-8 years of relevant experience preferred.

Responsibilities

• Coordinate scheduling and promotion of recurring educational series, workshops and events.
• Assist with NIH and institutional training grant administration and compliance.
• Maintain evaluations, IDPs, mentoring plans, and program milestones with data reporting.

Education

Bachelor's degree or equivalent experience

Advanced degree desirable

Tools

Flight Tracker

Smartsheet

Job description

Job Title: Education Program Specialist 3

Department: Health Sciences | Clinical and Translational Science Institute

Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:

• Monthly Seminar Series
• Mentoring workshops (3/year)
• Career Dinners (3/year)
• Thematic or topical workshops
• Grant-writing workshops
• Grant writing office hours to support grant development through one-on-one advising
• Other related meetings and events as required

Support new externship initiatives and career development opportunities. Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

Assist with administrative responsibilities for NIH and institutional training grants. Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions. Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

Maintain surveys for relevance and conduct pre-and post-program assessments, mentoring surveys, and annual evaluations. Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones. Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates. Use tools such as the Flight Tracker to monitor career trajectories and program outcomes. Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data. Help support and maintain project plans and Smartsheet to reflect accurate grant and project status.

Collaboration & Continuous Improvement

Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness. Contribute to program development by identifying opportunities for new initiatives and process improvements. Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimim Requirements

• Bachelor's degree or equivalent experience.
• An advanced degree in a relevant field is desirable.
• 4 years of relevant experience required.
• 4-8 years of relevant experience preferred.

Additional Information

• Location: Prior Hall (0302)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift
• Final candidates are subject to successful completion of a background check.
• A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit.

We bring out the best in people, help each other succeed and learn together.

By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.

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