Education Program Coordinator II - Phase 2

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Tuition Reimbursement

Paid Parental Leave

Healthcare Coverage

403B Retirement Package

Vacation and Holidays

Job summary

Medical College of Wisconsin is seeking a qualified program coordinator to manage the Ambulatory Integrated Block for the MD program. The role involves independent work under the block directors, collaboration with clerkship coordinators and MCWfusion faculty to achieve curriculum goals.

You will develop materials, schedules, templates, and assessment data; maintain course timelines; support OSCEs and outreach activities; and coordinate faculty recruitment and training for clinical experiences.

Qualifications

• Bachelor's degree required; experience may substitute for education.
• 3 years of experience minimum.
• Master's in Education, Business/Management or related field preferred.
• Program Teaching or Educational Management, Instructional Design, supervision of others preferred.

Responsibilities

• Coordinate and collaborate on Ambulatory Integrated Block materials, schedules, forms, and reports.
• Build scheduling templates to place students with faculty preceptors.
• Maintain course timeline, deadlines, and course materials and grades.
• Work with clerkship coordinators to populate schedules for 75 students three times yearly.
• Create system for student rankings of selective IM, Peds, and Surgical blocks.
• Create and maintain assessment data for the Ambulatory Block grading committee.
• Build and maintain online courses in Brightspace and curricula data in OASIS/MCWConnect.
• Maintain Ambulatory block timeline and course-gradebook.
• Organize virtual and in-person sessions, assessments, and events.
• Coordinate outreach with community organizations and affiliate partners.
• Coordinate assessment and evaluation activities with independence.
• Recruit and train program faculty and staff for clinical experiences.
• Provide in-person support during Patient Based Discussion sessions.
• Collaborate with STAR center and OSCE Coordinator for OSCE events.
• Respond to and accommodate student Absence Requests.
• Participate on committees relevant to the course.

Skills

Technical knowledge

Business knowledge

Project management

Cultural awareness

Customer focus

Trust building

Communication

Critical thinking

Influencing skills

Education

Bachelor's degree

Master's degree

Job description

Summary

Work independently, under the direction of the Phase 2 Ambulatory Integrated Block Director and Phase 2 EPC III Lead to manage the Ambulatory Integrated Block implementation for the Medical Doctorate Program. Collaborate with Clerkship Coordinators and MCWfusion Phase 2 faculty leaders to facilitate the achievement of the Phase 2 Ambulatory block and MCWfusion curriculum's goals.

Primary Responsibilities

• Coordinate and collaborate on the development of Ambulatory Integrated Block educational materials, course schedules, forms, and reports.

• Build a scheduling template for the Ambulatory Integrated Block that places students with faculty preceptors to meet Ambulatory block requirements.

• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.

• Work with clerkship coordinators to populate schedule template for the 75 students in the Ambulatory block, three times per year.

• Create a system allowing students to rank "selective" choices for IM, Peds, and Surgical specialties in the Ambulatory block.

• Create and maintain assessment data for the Ambulatory Block grading committee.

• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).

• Maintain and populate course gradebook throughout the Ambulatory block.

• Maintain Ambulatory block timeline including tracking deadlines for course components.

• Organize virtual and in person course sessions, assessment opportunities, and course related special events.

• Coordinate and manage Ambulatory block outreach activities including acting as a liaison with community organizations and affiliate partners.

• Coordinate assessment and evaluation activities with a high degree of independence.

• Coordinate recruitment and training of program faculty and staff for clinical experiences and course related sessions.

• Provide in person support during Ambulatory block Patient Based Discussion sessions.

• Collaborate with the STAR center and OSCE Coordinator to run OSCE events and coordinate sessions with Standardized Patients (SPs).

• Respond to and work to accommodate student Absence Requests.

• Participate on appropriate committees relevant to the course.

• Ensure compliance with regulatory and institutional policies.

• Troubleshoot problems and advocate for medical students as needed.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.

• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:Bachelor's degree

Minimum Required Experience:3 year's

Preferred Education: Master's in Education, Business/Management or related field

Preferred Experience: Program Teaching or Educational Management, Instructional Design, supervision of others

Field: Program Coordination or Management, Education, Higher Education, Medical Education

#LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.