Administrative Associate - Family Medicine

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health coverage

403B retirement

Paid vacation & holidays

Tuition reimbursement

Parental leave

EFAP

Pet Insurance

On-campus fitness facility

Employee discounts

Job summary

Medical College of Wisconsin in Milwaukee is seeking an experienced administrative professional to support a busy department. You will draft correspondence, schedule meetings, organize files, and assist leadership with reports.

The role emphasizes strong communication, organization, and customer service, with opportunities for growth and a comprehensive benefits package.

Qualifications

• Minimum required education is an Associate's degree.
• Minimum required experience: 3 years.

Responsibilities

• Draft correspondence and reports.
• Schedule appointments and manage calendars.
• Organize paper and electronic files.
• Provide information to visitors.
• Prepare agendas and materials for meetings.
• Monitor department budget and process purchase orders.
• Coordinate and prepare status and project reports.
• Handle inquiries and route calls.
• Compose emails and other correspondence.
• Support leadership with data and presentations.

Skills

Clerical procedures

Customer service

Organization

Time management

Interpersonal communication

Problem solving

Education

Associate's degree

Job description

Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors.

Primary Responsibilities

• Create complex workflow charts, spreadsheets, databases, macros, and templates.
• Create reports, presentations, minutes, letters, memos, and forms.
• Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.
• Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.
• Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.