Education Program Coordinator, Convention

American Association for Justice; Washington (District of Columbia); Hybrid; USD 54,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

401K with employer match

Generous paid time off

Job summary

The American Association for Justice seeks an Education Program Coordinator, Convention, to support the planning and execution of AAJ Education conventions, focusing on two large-scale events annually with 2000+ attendees per convention. The role includes coordinating speakers, attendee materials, and logistics, and maintaining speaker and attendee records.

In addition to planning, you will conduct post-program follow-up, assist with applications, and provide onsite administration of AAJ's

Qualifications

• Two to three years of work experience in an office/non-profit/association setting preferred.
• Experience in the legal field or with legal professionals is a plus.
• Strong organization and ability to manage multiple projects within tight deadlines and budget.
• Efficiency and attention to detail are essential; proofreading experience is a plus.
• Strong communication and interpersonal skills across departments and with support staff.
• Able to work independently with good judgment.
• Proficiency in Microsoft Office, Outlook, and database programs; updating web content is preferred.

Responsibilities

• Support planning and execution of AAJ Education convention programming with faculty and course advisors.
• Organize attendee and speaker materials and manage communications with speakers and staff.
• Serve as primary contact for convention speakers on deadlines, schedules, and travel/logistics.
• Develop and maintain speaker database, attendee list, and reference materials.
• Conduct post-program follow-up including attendee and faculty communications and expense reports.
• Assist with speaker applications and draft/ review marketing materials for conventions.
• Provide onsite administration for AAJ Education programs and conventions, coordinating with hotels and venues.
• Assist with other education programs as needed.

Skills

Organizational skills

Communication skills

Project management

Attention to detail

Interpersonal skills

Independent work

Judgment

Microsoft Office

Outlook

NetForum

Education

BA/BS

Tools

Microsoft Office

Outlook

NetForum

Job description

The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.AAJ is seeking an Education Program Coordinator, Convention, for its Education department. The Education Program Coordinator, Convention, will support the planning and execution of Education convention planning. The Education Program Coordinator, Convention will focus on two large-scale conventions annually (2000+ attendees per convention).Responsibilities:Support the planning and execution of AAJ Education convention programming, including working with faculty and course advisors to develop and plan education programming; organizing attendee and speaker materials; communicating with speakers and support staff in a clear, efficient, and prompt manner.Be the primary contact for day-to-day communication with convention speakers to provide information about deadlines, program schedules, the collection of reference and live presentation materials, travel and lodging logistics for speakers, and ensure compliance with Speaker Guidelines.Develop and maintain the records tracking system, speaker database, and attendee list, including the collection of reference materials.Conduct post-program follow-up, including preparing attendee and faculty communication and expense reports.Support the collection and review of speaker applications.Draft and review marketing and promotion materials for convention educational programs.Provide onsite administration of the continuing legal education programs at AAJ’s Annual and Winter Conventions, including working with hotels and convention centers on logistical planning, set-up and break-down, and other onsite coordination.As needed, provide onsite administration of other education programs.Perform other duties as assigned.BA/BS required.Two to three years of work experience in an office, non-profit, or association setting preferred; experience working in the legal field or with legal professionals a plus.Strong organizational skills and proven experience with completing projects on tight deadlines and within budget and handling multiple projects at one time.Efficiency and attention to detail absolutely necessary; experience proofreading preferred.Strong communication and interpersonal skills. Able to communicate clearly with colleagues across multiple departments, supervisors, professional members, and support staff, including onsite support staff.Ability to work independently and show good judgment.Computer literacy, including proficiency using Microsoft Office, Outlook, and database programs (such as Netforum) required; experience keeping web content up to date preferred.Compensation:The salary range for this position is $53,800- $60,000. Salary will be determined by the candidate’s level of experience and qualifications.Benefits and Perks for Working with AAJ:Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)Comprehensive health insurance which includes medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer matchGenerous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New YearsSubsidized metro transit and/or parking benefitsProfessional development opportunitiesCompany social eventsOffice conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DCAAJ is an Equal Opportunity Employer. No phone calls please!