Education Program Coordinator, Convention

Justice; Washington, Northern (District of Columbia, KY); Hybrid; USD 54,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

Paid time off

Federal holidays

Transit benefits

Professional development

Company events

Job summary

The American Association for Justice (AAJ) in Washington, DC is seeking an Administrative Coordinator to support education convention programming and speaker management. The role requires BA/BS and 2–3 years in an office/non-profit setting, with proficiency in MS Office and Netforum.

You will coordinate travel and lodging for speakers, prepare materials, and assist with marketing and on-site administration for AAJ's education programs, including hybrid/remote arrangements.

Qualifications

• BA/BS degree is required.
• 2–3 years of office/non-profit/association experience preferred.
• Strong organizational skills and ability to manage multiple projects.
• Attention to detail and proofreading preferred.
• Strong communication and interpersonal skills across departments.
• Proficient in Microsoft Office, Outlook, and database systems.

Responsibilities

• Support planning and execution of AAJ Education convention programming.
• Serve as primary contact for convention speakers, manage deadlines and travel logistics.
• Develop and maintain the records tracking system and attendee lists.
• Prepare attendee and faculty communications and expense reports.
• Assist with speaker applications and marketing materials.
• Provide onsite administration for continuing legal education programs.
• Assist with other education programs as needed.
• Perform other duties as assigned.

Skills

Strong organizational skills

Communication skills

Interpersonal skills

Attention to detail

Independent work

Project management

Education

BA/BS degree

Tools

Microsoft Office

Outlook

Netforum

Database programs

Job description

Job Details
Job Location: Corporate HeadQuarters - Washington, DC 20001
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $53,800.00 - $60,000.00
SalaryTravel Percentage: Up to 25%
Job Shift: Day
Job Category: Admin - Clerical

The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.

Responsibilities

• Support the planning and execution of AAJ Education convention programming, including working with faculty and course advisors to develop and plan education programming; organizing attendee and speaker materials; communicating with speakers and support staff in a clear, efficient, and prompt manner.
• Be the primary contact for day-to-day communication with convention speakers to provide information about deadlines, program schedules, the collection of reference and live presentation materials, travel and lodging logistics for speakers, and ensure compliance with Speaker Guidelines.
• Develop and maintain the records tracking system, speaker database, and attendee list, including the collection of reference materials.
• Conduct post-program follow-up, including preparing attendee and faculty communication and expense reports.
• Support the collection and review of speaker applications.
• Draft and review marketing and promotion materials for convention educational programs.
• Provide onsite administration of the continuing legal education programs at AAJ’s Annual and Winter Conventions, including working with hotels and convention centers on logistical planning, set-up and break-down, and other onsite coordination.
• As needed, provide onsite administration of other education programs.
• Perform other duties as assigned.

Qualifications

• BA/BS required.
• Two to three years of work experience in an office, non-profit, or association setting preferred; experience working in the legal field or with legal professionals a plus.
• Strong organizational skills and proven experience with completing projects on tight deadlines and within budget and handling multiple projects at one time.
• Efficiency and attention to detail absolutely necessary; experience proofreading preferred.
• Strong communication and interpersonal skills. Able to communicate clearly with colleagues across multiple departments, supervisors, professional members, and support staff, including onsite support staff.
• Ability to work independently and show good judgment.
• Computer literacy, including proficiency using Microsoft Office, Outlook, and database programs (such as Netforum) required; experience keeping web content up to date preferred.

Compensation

The salary range for this position is $53,800- $60,000. Salary will be determined by the candidate’s level of experience and qualifications.

Benefits and Perks for Working with AAJ

• Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)
• Comprehensive health insurance which includes medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer match
• Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years
• Subsidized metro transit and/or parking benefits
• Professional development opportunities
• Company social events
• Office conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DC

AAJ is an Equal Opportunity Employer. No phone calls please!