Education Partnerships Admin Specialist

COLLEGE OF MAINLAND; Texas City, Northern (TX, KY); Hybrid; USD 38,000 - 47,000; Full time

Job summary

College of the Mainland in Texas City is seeking an experienced Administrative Support Specialist to assist the Director with calendars, reporting, and office operations. The role emphasizes data management, enrollment processes, and coordination with K-12 partnerships.

Strong Excel/Outlook proficiency, organization, and communication are essential to support student services and district collaboration. This full-time position requires attention to detail, reliability, and the ability to manage

Qualifications

• High school diploma or equivalent.
• Four years of progressively responsible administrative support, office management, executive support, records management, or closely related experience in a complex, high-volume environment.
• At least two years of the required experience must include independent responsibility for coordinating multiple priorities, maintaining detailed records, preparing reports, and supporting a manager, department, or team.
• Relevant college coursework may substitute for up to two years of the general experience requirement at a rate of 21 semester credit hours for one year of experience. College coursework does not substitute for the two years of required hands-on administrative experience.

Responsibilities

• Administrative and Operational Support: Provides high-level administrative support to the Director; manages calendars, schedules meetings, prepares agendas and materials, records minutes and action items, tracks deadlines and commitments, drafts correspondence, and follows up with responsible parties.
• Data Management, Reporting, and Quality Control: Collects, imports, organizes, reconciles, and analyzes student, course, section, district, FAST, testing, registration and other data; builds spreadsheets and reports; verifies data accuracy.
• Dual Credit Enrollment and Student-Record Support: Supports dual credit cycles, applications, testing documentation, registrations, roster reconciliation, and enrollment documentation.
• District and Internal Coordination: Acts as liaison among K-12 Partnerships, school contacts, faculty, students, families, and College offices; coordinates communications.
• Office Communication and Customer Service: Monitors email/phone, responds to inquiries, and prepares professional communications.
• Events, Meetings, and Outreach Support: Coordinates logistics for orientations, registration events, trainings, and district meetings.
• Budget, Purchasing, and Office Administration: Assists with budget tracking, purchasing, invoices, and travel documentation.
• Process Improvement and Other Duties: Develops procedures and templates to improve accuracy and service; participates in training.

Skills

Excel

Outlook

Word

PowerPoint

Teams

SharePoint

OneDrive

Forms

Data management

Organization

Education

Associate degree or higher in business administration

High school diploma or equivalent

Tools

Student information system

CRM system

Document-management platform

Scheduling system

Reporting/dashboard tools

Job description

College of the Mainland in Texas City is seeking an experienced Administrative Support Specialist to assist the Director with calendars, reporting, and office operations. The role emphasizes data management, enrollment processes, and coordination with K-12 partnerships.

Strong Excel/Outlook proficiency, organization, and communication are essential to support student services and district collaboration. This full-time position requires attention to detail, reliability, and the ability to manage